Resource Development Conference Call

Meeting agenda: Marcin Jakubowski and Julia Valentine, March 16, 2011

1. Julia's Role Commitments for 2011
 * 1) Project manager for nonprofit team
 * 2) Develop Organizational Structure for Fundraising
 * 3) Organizational structure for for-profit
 * 4) Establish organizational structures to support growth of the project.
 * 5) Crowdsourcing - kickstarter
 * 6) Grants and awards - and individual donors
 * 7) Judith Katz -March 27
 * 8) Carolyne Stayton - March 17
 * 9) Fundraiser Professional Uncle - next
 * 10) Marcin writes up Resource Developer Job Description by March 26, 2011

2. Fiscal Sponsorship (FS) Contract – status, parties identified, and review
 * 1) 2/3
 * 2) Parties: Terra Foundation and OSE as an unincorporated organization prior to incorporation after initial setup
 * 3) FS cut 1 by Thursday, 17th march

3. FS with unincorporated org → incorporation → tax exempt status
 * 1) Revisit incorporation after promotional materials are done

4. Fundraising Timeline Goals and Priotized
 * 1) Friday - bank account set up, and initial fundraising started - friends, awards
 * 2) Set up FS, bank account, donor relations materials, CiviCRM,
 * 3) CiviCRM deadline by March 26
 * 4) Full swing - May 1 - meaning full Donor Package Developed
 * 5) First quarter after full swing - June 10 vacation to August 17 - get into full circle of big donors
 * 6) Second quarter - August 21 - all funded by then
 * 7) Third quarter - goals are ambitious for full amount
 * 8) Mid June - resource development introductions to TED type people

5. Julia's Pay Structure
 * 1) 10% until a base level of $65k per year; if ramps up, last month may be more than 65/12k

6. Julia's introductory video?
 * 1) Julia will ask angel to do her video - by March 24
 * 2) Blog of job description - by March 24

7. Accountability procedures – what measures are in place to have money go
 * 1) Structural - marketing materials outline the trace of the money allocation process
 * 2) Money to OSE account -> only Marcin has signing powers
 * 3) Julia will find procedures by the 24th; consult Adrian on this possibly

8. Transparency Procedures for Resource Development continuity and expansion – Civi?
 * 1) Julia talks to Elifarley on wiki/forum by March 24
 * 2) We're interested in expansion to other states and countires. To facilitate this, we're committing to documenting the process as much as possible - for 2 reasons: (1) once a project is done, the implementor wants to move forward instead of going back to documentation; (2) nuances of the challenges, though important during development, are forgotten later on.
 * 3) Technical forum moderated and by invitation only, wiki notes as locked pages, and access-restricted CiviCRM database
 * 4) Resource Database for OSE - should be as open and accessible as possible

9. Office: software + equipment requirements and procurement
 * 1) Julia will call up Foundation Center by the 24th
 * 2) Adrian - consulted for other options

10. Marketing materials – graphics people and Isaiah's assistance
 * 1) Process- portfolio to Isaiah, team meeting with designer, design done, checked by Isaiah - brochure by 24th

11. Terra Foundation website assistance; domain name and hosting; design; implementation
 * 1) Step 1: call out for a volunteer by Friday March 24; connect to Larry Santoyo
 * 2) Done by May 1
 * 3) Julia forwards emails and phone of Larry Santoyo and Linda Seeley by Friday, March 18

12. Marketing materials + deployment priority plan – materials identified and written
 * 1) Letterhead
 * 2) Trifold brochure (to be passed on to others)
 * 3) Business Cards - Marcin and Julia from vistaprint.com
 * 4) Pocket folder - recycled with laser cut open source ecology on it
 * 5) Letter of introduction - typed, with letterhead
 * 6) List of all tools and product ecologies - get people approved by Isaiah by the 24th of March
 * 7) Page of all peoples' biographies - Marcin, Isaiah, Elifarley, Adrian, Angel, Luis
 * 8) Deployment plan and budget and timeline, with mission, goals, and values

13. Angel's Role - definition
 * 1) Marcin will talk to Angel

14. Luis role and open source franchising of resource development operations?
 * 1) What exactly would he would like to do- have him write up a job description.

15. Adrian's strategic advisory role – definition and goals that we'd like to have him assist on; leveraging TED network
 * 1) Help us get going with corporate structuring, both nonprofit and for profit via product sales
 * 2) Help organize a True Fans campaign
 * 3) Leverage support streams from the TED network
 * 4) Help on Kickstarter campaign

16. Goals for after 50/2/2 period?
 * 1) Transition to building of a prototype village

17. Other issues?
 * No

18. marcin at opensourceecology dot org, and julia at opensourceecology dot org
 * 1) Elifarley - can we do that immediately