Katie 2013 Log

From Open Source Ecology
Jump to: navigation, search

OM Tools

Contents

Mon Nov 25, 2013

  • Meet with Shirley and confirm contract
  • Created Bill Payment - added Cloverdale and Sweiger information
  • Called Labormax to set up automatic bank withdraws instead of debit card payments
  • Called Labormax (Melissa) to confirm that OSE is not working on Thursday (816 749 4562)
  • Pay to Account added in BofA for Mark Applegarth, Sweiger Shop (also paid invoices from October 19 to November 19th, as well as invoices in the mail - $3441.98), Bradley Morris, Chad Krejci - Cloverdale Manufacturing, Christopher Reinhart, Rob Kirk, R&W Container, Audrey Rampone, Maysville Tax Service - Shirley Marshall
  • Reimbursed Bunn Fabrication for 1) Total Overhead, DPVs (food) 2) Total Overhead, Campus Operations and Maintenance (caulk, welding supplies) 3) Total Overhead, Gas 4) Total Overhead, Campus Operations and Maintenance (truck repairs, battery, fluids)
  • Reimbursed Mike for 1) Total Overhead, DPVs (food)
  • Updated Food Staples - purchasing with Marcin's Basic Food Items - and added note that DPVs will be reimbursed for purchasing items in PLAN 2
  • Turned over to Marcin: 1) ADP 2) PSWD Water Bill 3) R&W 4) Ameren 5) BofA 7) Centurylink

Fri Nov 22, 2013

  • Called APAC for a gravel order, see Vendor Database - 816.632.2319 - no message machine or pick up
  • Linked Travel to the index graphic - added Airport tickets need to be purchased for arrival and departure times that support airport runs during working hours.
  • Called Latakoo to update payment options - Latakoo will return call this PM
  • Created Billing Calendar and updating accounts to pay from BofA not debit card ending in 2595
  • Cancelled Hammerspace membership
  • Set up reoccuring payment in BofA to R&W Container - $75 every three month
  • Added M-Th Production Meeting to OSE Organization and Operations_Manual
  • Prototyping Meeting - need to purchase microphone, camera, speakers - currently, remote meeting at HabLab are a challenge due to poor video teleconferencing set up (none in place beyond laptops)
  • Purchased Band-Aids, Eyewash Kit, Eyewash Safety Sign, Papertowels, per House Supplies - via amazon
  • Under Admin Assistant created - Google Admin, Corporate Calendar (1) May 15, Yearly- Taxes are due unless OSE applies for an extension prior to this date (2) August 31, Yearly - File MO Registration Report - Failure to file results in dissolution of entity., Employee Handbook
  • Created Internet, Phone, Domains, Server adding information from the document Ops Manual to the page, updated the Index Graphic with the new link, redirected the old link
  • From document Ops Manual, added Water information
  • From document Ops Manual, added Meetings, internal and external - Meetings minutes are documented on the wiki where functionally appropriate and categorized as OSE Meeting Minutes, see Category:OSE Meeting Minutes to Admin Assistant
    • Also added Routine Executive Staff Meeting - Executive Staff Member schedules the meeting on OSE Schedule. Executive Staff Member archives slides after each meeting and creates the slides for the upcoming meeting. Executive Staff Members update slides as needed.
  • From document Ops Manual, added When selecting a Contractor or Service Provider - Minimum of 3 bids are required prior to selecting a contractor or service provider. Complete a Statement of Work, which Executive Director must authorize, prior to entering contractual agreements between OSE and contractor or service provider., to Vendor Database
  • From document Ops Manual, added BOOKING TRAVEL AND LOGISTICS - Confirm travel plans and update OSE Schedule as soon as reasonably possible. Communicate with Executive Staff to ensure logistics are coordinated. Executive Staff are responsible for updating OSE Schedule with their travel details {date, time, airlines, contact number during travel). Should the member fail to comply, they may held responsible for expenses resulting from ineffective personnel logistics management due to lack of communication.Exception - If there are reasonable circumstances resulting in the members inability to complete the above requirement 3 working days prior, then the member will not be held responsible for expenses resulting.TRAVEL REIMBURSEMENT - Travel Expense Log - Executive Staff are responsible for submitting the Travel Expense Form via the Travel Expense Form Log to the purchasing authority upon completion of travel. The employee must notify the purchasing authority in the event that a travel advance is required. DPV Travel - OSE covers travel to and from Kansas City, including Kansas City International Airport and Union Station, Kansas City. to Travel and linked to index graphic
  • From document Ops Manual, added Positional Email Management ensures 1) that copies of positional emails are automatically forwarded to respective professional email accounts and 2) that original emails are stored in the positional email accounts. OSE Protocol: Positional Email Management to Admin Assistant linked to index graphic
  • Added to Admin Assistant, Standard Formatting

Thur Nov 21, 2013

  • Chris to the airport
  • Rob auto payments set up - need to verify that the process is seamless on December 6, 2013
  • Chris auto payments set up - same as above on November 25, 2013
  • Info provided on Financial Management wiki and linked to OSE Organization and Operations Manual index graphic
  • Confirmed with Shirley a Monday meeting and decided that paper bank statements to her address will be the simplest way to update Quicken along with the receipt filing system at OSE
  • Updated Receipt center in HabLab with user friendly notes - will explain to Shirley on Monday
  • Updated Shirley Contract] to not include payroll, but to include Quicken maintenance, bank statement and notice responsibilities, and OSE's deliverables, which are to provide a clear history of transactions month to month
  • Updated Shirley Contract - no payroll, but OSE bank statements will be sent to Maysville Tax Service for her to support ED in keeping accounts in good standing
  • Removed Contract wiki page and added info to Financial Management wiki page, added Contract Template to [[Admin Assistant] wiki page
  • Personnel Tracker
  • Created Donation Receipts and also added Donation Receipts Template to [Admin Assistant]]

Wed Nov 20, 2013

Tue Nov 19, 2013

  • Microhouse receipt tally - Microhouse receipt - done - email to Chris
  • Quicken, OSE Budget, Receipt center, ADP/Payroll discussion with Marcin
  • HabLab's propane tanks refilled
  • DPV stipends for Sam and Scott from present to week of December 2-6 written, DPV stipend for Mike on HabLab magnetic board
  • Reimbursed Chris for microhouse supplies and FeF travel
  • Archived V.11-06-13 and created V.11-19-13, owned by Executive Director, see OSE Organization and Operations Manual
  • UpdatedOSE Organization and Operations Manual with the following:
    • Design - Ad Hoc Design Sprints will be hosted as priorities and resources dictate. Sprints shall focus on specific invitations to microtasks, as opposed to more general topics.
    • Removed the Badge program - not in place at this time
    • Removed subcatagories in Code of Conduct and Training & Education
    • Volunteers Section - assigned Technical Community Manager as responsible authority
  • Printed LaborMax receipt, filed
  • Printed Latakoo receipt, filed
  • Filed propane, microhouse receipt
  • MFA Propane - (800) 366-0200
  • Began adding links to Operations 2014 - see revision history for specific links added - changed items to lighter blue when added link - 24 links added, not all the links are complete

Mon Nov 18, 2013

  • Called Freightquote (Dan - 800.323.5441 x6142, also on Vendor Database) - he is waiting for Cloverdale to provide 1) Weight 2) Dimensions 3) Value 4) What class of goods
    • Called Cloverdale (See google or Vendor Database for number) - Chad was out of the office Thursday & Friday, he will get back asap
  • Maintaining Quickbooks - 57 transactions categorized in Quickbooks
  • Called Centurylink regarding last bill - outcome: Centurylinks's auto-pay system failed and funds were not taken out for August and September
  • Labormax inquiry - will OSE be working on and after Thanksgiving?
  • Maintained OSE Budget from October 16, 2013 to present (This took hours)
    • Simplified format - removing budget columns and difference columns - removing outdated information and assumptions
    • Rename catagories to align with Week X - OSE Cash Flow - Specification
  • Created Financial Management Turnover
  • Updated Executive Staff Meeting slides
  • Plumbing Log - spoke with Alan this AM about bill - he will stop by FeF

Sun Nov 17, 2013

  • Labeled HabLab shelves
  • Deposited The Feast's travel reimbursement
  • Responded to Todd Childers regarding healthcare status
  • Audrey's Media Document - in progress
  • Paid and filed water bill
  • Menard's - return hammer drill and meet Mark for lumber purchase - not replacing the drill
  • Walmart - USB keyboard to support Mac mini
  • Laser cutter payment sent - 2 of 2 - shipping and exchange rate difference costs are still outstanding
  • Mark reimbursed for gas - Sweiger, Menards, Menards
  • Scott Mader - emailed regarding camping equipment - stored boxes in yellow HabLab room and labeled with Scott Mader's contact information
  • Added Mac mini account to IT, Vendor, and Media Account Management and Critical, IT, Vendor, and Media Account Management - see OSE Protocol accounts
    • Deleted Critical, IT, Vendor, and Media Account Management wiki page and created Account Management wiki page
  • OSE Organization and Operations Manual - Replaced Critical, IT, Vendor, and Media Account Management wiki page with Account Management wiki page
  • Running all linens found outside of clean storage bins through wash
  • Left message with Shirley, (816) 449-5344, regarding a Monday Meeting, not confirmed at this time
  • HabLab cleaning
  • Posted print outs of wiki pages I use routinely in HabLab office (turnover)
  • Filed miscellaneous receipts
  • Called BofA 1800-BUSINESS - cancelled paper statements - call center closed - accessed online profile to change account settings as follows: 1) Account notices - paperless & mail 2) Statements - only paperless 3) Tax statement - only paperless 4) Claim correspondence - paperless & mail
  • Filed Kansas Department of Labor Notices (no action, just info) in PL file, see HabLab filing cabinet
  • ykang404@gmail.com - emailed regarding mail
  • Need to confirm meeting with Andrew Rens (Marcin action) Monday or Wednesday - Doodle

Sat Nov 16, 2013

  • Bank transfer to Cloverdale scheduled for 1 day transaction
  • Email to freight quote to coordination the pick up
  • Bolts delivered to FeF from St. Joe (Picked up from MoKan by TCM)
  • Reimbursed Scott Bunn for travel
  • Provided DPV Meal Stipend
  • Mark Applegarth - airport run
  • Provided possible solution (links) to Christoph Gurk regarding GVCS.jpg
  • HabLab office sweep - organization
  • Receipt filing explained in HabLab office
  • Called Alan regarding plumbing bill - work has been done, but it is not clear whether he is completed the plumbing work or has more to do - looks like the trench just needs to be filled in, but the grading is complete
  • Truck jumped - battery died while the key was out of the ignition - this is a problem

Wed Nov 13, 2013

  • HabLab office admin - filed receipts, printed CASHFLOW chart to assist with receipt labeling, hung chart in HabLab
  • Check mailed to Dan Benamy for reimbursement of ironworker supplies
  • Added to Ops Manual - SECURITY - For account security, see section 5.3 ACCOUNTS. For HabLab Office Security, keep the office locked when not occupied by Executive Staff. Keys are issued to and must be maintained securely by Executive Staff.
  • As directed, created another file of accounts, see Account Protocol
  • Enabled FB notifications for Chris, Marcin, Rob - don't have access to Audrey's account.
  • Terra SESLOC account being closed out via mail - check and closeout letter enroute from Linda
  • Fix Truck - 1) Battery Man Supply - busy signal, (816) 279-2172, 1729 Commercial Street, Saint Joseph - apprehensive about truck's key situation 2) Asked locals at Mitchell Park, did not know mechanics
  • High Res GVCS - provided links from here
  • Drop EB 330-530
  • Trip to FeF for:
    • Mark mileage - 30 miles (microhouse supplies) + 132 miles (airport) = 162 * .565 = 91.53 - check for Mark in HabLab
    • Randy Solar - meet for site survey and signing papers - met at 2PM, signed contract, hard copy in HabLab file cabinet (FeF drawer)
    • Shirley Taxes - touch base, ensure these will be submitted on time - spoke with Shirley and will be meeting with her this PM.
  • Call Chad (402) 571-8824 - no answer, called back, estimates the work will be complete by the end of the week, but will call to confirm

Tue Nov 12, 2013

  • Spoke with Linda and Marcin regarding OSE and Terra's taxes - report as is
  • Informed IC (Rob and Chris) of OSE's observed holidays
  • Added Marcin's inputs to FeF Improvement and added to Ops Manual
  • Verify with Mark his mileage driven and whether he found a window for the space
    • Mark fixed the window - win
    • Mileage is 30 plus airport run
  • Shuttleworth email - prototyping funds questions - sent email to Karien
  • OSE Organization and Operations Manual
    • Deleted Records Management - Filing, Maintenance, and Protection, Forms Managements (include Formats), Reports Management, Correspondence Management, Effective Writing (include Templates), Mail Management (exclude Postal Affairs), Publishing, Management, but added RECORDS MANAGEMENT - records and documentation are created and maintained as wiki pages, on Google Drive and/or the HabLab office.
    • Deleted Workload and Performance Measurement, Methods and Procedures, Evaluation and Review - no process set up - ED to sit-down with employees and develop metrics (per employee contracts)
    • Added GENERAL MANPOWER AND PERSONNEL - HOLIDAYS: December 23 to January 03, Thanksgiving, Martin Luther King, Jr Day, Memorial Day, Independence Day, Veterans Day, Columbus Day, Labor Day, Hours of Work/Daily Routine: Working Hours are between 9 AM to 6 PM, from Monday to Friday with an hour of personal time.
    • Deleted Routing - The routing procedure requires the following steps for execution and tracking. Upload document to wiki. Annotate all persons or roles responsible, accountable, consulted, and / or informed in the order in which the document is to be routed, see Appendix A. Categorize the document for routing, see Appendix B. Notify next person in line for routing. - in practice this was too complicated to execute
    • Added to MAINTENANCE AND CONSTRUCTION - See FeF Improvement Form here (Construction Manager)
    • Updated Travel - TRAVEL - Confirm travel plans and update OSE Schedule as soon as reasonably possible. Communicate with Executive Staff to ensure logistics are coordinated.. Executive Staff are responsible for updating OSE Schedule with details required: date, time, airlines, contact number during travel. Should the member fail to comply, they may held responsible for expenses resulting from ineffective personnel logistics management due to lack of communication. Exception - If there are reasonable circumstances resulting in the members inability to complete the above requirement 3 working days prior, then the member will not be held responsible for expenses resulting.
    • Removed Storage, under Logistics - not applicable, no process
    • Added the note: RECEIPTS - File receipts as hardcopies in HabLab office by month (Executive Staff). and removed Inventory Control, Allowances, Supply Levels > no process in place
    • Added VENDORS, SUPPLY AND MATERIALS - Selecting a Vendor, Contractor, or Service Provider - Minimum of 3 bids are required prior to selecting a vendor, contractor, or service provider. Complete a Statement of Work, which Executive Director must authorize, prior to entering contractual agreements between OSE and vendors, contractors, or service providers. See Vendor Database here (Executive Staff)
    • Removed PENDING from this and added this - Critical Accounts Protocol
    • Deleted from CONTRACTS since this information is always included in the contracts themselves - Fixed Price, Cost-Type, Labor Hour and Time and Material Contracts, Sourcing Contracts, Inspection and Acceptance, Contract Termination
    • Added PERSONNEL SERVICES - 1) Kitchen - The kitchen is stocked with basic cooking staples listed on the DPV Meal Stipend found here (Operations Manager). OSE’s vehicle is available for basic cooking stales. 2) Laundry - Clean mattress covers are provided on the back shelves of the HabLab, marked as clean in clear plastic bins. Used mattress covers are placed in the laundry basket adjacent to the washing machine (Dedicated Project Visitors). 3) Daily Meals - see DPV Meal Stipend found here (Operations Manager). Dedicated Project Visitors are responsible for coordinating group meals. OSE’s vehicle is available for sourcing daily meal supplies. 4) Purchasing - OSE’s DPV Debit card (Operations Manager and Executive Director)
    • Added notes: 1) Build Preparation - Ensure all tools and materials are sourced (Operations Manager, designated Product Lead and Executive Director) 2) Build - placeholder, no significant input at this time 3) Test - placeholder, no significant input at this time
    • Added Development Board under design preparation - added the following notes: Tailor (to each product, machine, or module) and then hang Development Board as appropriate (Executive Director or Designated Product Lead). Create tasks (aligned with Development Board) in Github for each product, machine, or module. (Executive Director or Designated Product Lead).
    • Added OSE Protocol: Wed Blog Update
  • Plumber - called Alan - he plans on arriving Thursday for final plumbing repairs - he does not need assistance, is aware that OSE staff may not be on site, and will call if he is able to switch the work work to Wednesday
  • Taxes - Weekend and Monday, confirmed with Aaron that OSE Financial Transparency is not comprehensive (not for any reason other than bookkeeping was primarily done in Gnucash) - called Shirley, left voice message
    • Called again in PM - no answer
  • Solar - Meeting with Randy tomorrow for a site survey and final paperwork signing
  • Truck to airport - left at 5PM need to info Chris on where we park
  • Created Nov 12th Routine Executive Staff Meeting slides, archived Nov 6th slides - 1) added point about calendar inputs - for arrivals and departures at the airport, they should be placed on the calendar when they are occurring, not in an Event's notes 2) Shuttleworth Deliverables - a. None at this time - re-applying, b. Did Shuttleworth provide feedback regarding the October 30th deadline? 3) 4th Qtr - Really use Github's tasks function 4) Removed Project Manager Row 5) Updated Resources and Personnel - 3 airport runs on Friday - need to be coordinated during Exec. Staff Meeting (added Sam, Marcin and Chris to OSE Schedule)
  • Created positional FB accounts for documentation, architecture, and director - provided info to team
  • Reminded team to update Wednesday Blog Update Compiling Document - no significant updates from my role
  • Provided feedback to Rob regarding Microhouse script
  • Called Gary Gibson - clearing FeF lands prior to solar install - 8164495573 (home) 8162843191 (cell) - Gary might be able to work the job this week and will call to confirm, he has my cell number, but this will need follow up - Vendor Database
  • Coordinating answers to Christoph Gurk regarding high resolution photos and copyright
    • Eli does not know of a high resolution GVCS.jpg - asked him to link Development Team to the About button on opensourceecology.org
  • Aaron provided OSE Accounting Archive

Wed Nov 06, 2013

  • Facebook account accessed and Critical IT and Accounts information updated - team notified and info'd regarding ID and PW
  • Solar - see here
    • Spoke with Randy this morning
  • Spoke with Mark - working tile in the mircohouse
  • Updated Wednesday Blog Update Compiling Document with Marcin's input and redirected Blog Compiling Document to wiki page
  • OSE Organization and Operations Manual changes:
    • Added Letterhead, note regarding Personnel Records - parenthesis dictate persons or positional role responsible, Employee Handbook link under Employee Policy, to Volunteer section - Recruiting Operations, Remote Collaborator Recruiting, Dedicated Project Visitor Recruiting, Specialized Dedicated Project Visitor Recruiting, Recruiter Training, Recruiting Irregularities, Advertising, Material Control, Recruiting Aids, Systems, Operations, Recruiting Support, Development Process Presentations, Program Development, Audio/Visual, Remote Collaborator/Dedicated Project, Visitor Advocates, Educator Advocates, Professional Experience and OSE Badges, OSE Template: Notes, Communication Systems under IT, Communication Methods under General Admin and Management, added Postional Email Management and Protocol, Routine Executive Staff meeting
    • Deleted - Retention/Career Planning (not applicable), Recruiting (not needed wrt employees), Personnel Accounting, Research, Program Analysis, Recruiting Operations, Remote Collaborator Recruiting, Dedicated Project Visitor Recruiting, Specialized Dedicated Project Visitor Recruiting, Recruiter Training, Recruiting Irregularities, Advertising, Material Control, Recruiting Aids, Systems, Recruiting Support, Development Process Presentations, Program Development, Audio/Visual, Remote Collaborator/Dedicated Project, Visitor Advocates, Educator Advocates (not applicable) - all were under Employee, cell phone,
    • Employee Handbook viewable to people with @opensourceecology.org
  • Enroute to FeF after Routine Executive Staff Meeting to source checks and verify whether the trench is dry enough to be re-graded
  • Created hard copy SESLOC file in HabLab Office
  • Water needs to be bucketed out of the trench - called Alan to verify whether he is available to work at FeF tomorrow - no answer
  • Check for Solar installation - got it
    • Coordinated with Randy and Audrey for them to meet to sign the contract - Randy was busy after 6PM today, unable to meet me until 10PM
  • Scanned Employee Contract (RACI page), Cert of Incorporation for MO, and ID for forward to Facebook (to unlock OSE's Facebook Account)
    • Emailed to Facebook for processing
  • Verified OSE sprocket inventory at FeF, sent sprocket email

Tue Nov 05, 2013

  • SESLOC discussion ongoing
  • Went to FeF today - Office Locked...
  • OSE's trademark background and status > Filed for revival of the trademark application, see here for filing - PTO will email ops@opensourceecology.org with decision - and send decision via mail
    • Received a Notice of Abandonment on September 16, 2013 - must file to revive the trademark action within 2 months of this notice (November 16, 2013)
    • Abandonment notice stated, "The trademark application identified below was abandoned in full because a response to the Office Action mailed on Feb 17, 2013 was not received within the 6-month response period. If the delay in filing a response was unintentional, you may file a petition to revive the application with a fee. If the abandonment of this application was due to USPTO error, you may file a request for reinstatement. Please note that a petition to revive or request for reinstatement must be received within two month from the mailing date of this notice. For additional information go to (the above links). If you are unable to get the information you need from the website, call the Trademark Assistance Center at 1-800-789-9199.
      • First question on the revival form asks, "Did you receive the Original Office Action?" - can't confirm this, answered no.
        • Update - found the Original Office Action online, here - answering yes
      • In submitting this petition, the signatory confirms that he/she has firsthand knowledge that the failure to respond to the Office Action by the specified deadline was unintentional; and requests the USPTO to revive the abandoned application. - yes
      • Problems with trademark due to the following, (per this notice from the Action Office on Feb 17, 2013)
        • Applicant must disclaim the descriptive wording “OPEN SOURCE” apart from the mark as shown because it merely describes an ingredient, quality, characteristic, function, feature, purpose, or use of applicant’s goods and/or services.
        • The specimen does not show the applied-for mark used in connection with any of the goods and/or services specified in International Class(es) 41, and therefore is not acceptable.
  • SESLOC's June 16th transfer - 7/16/2013 - 3646 - CHECK - SHARE DRAFT 3646 Trace # 99200097*992000975 16 - ($20,000.00)
    • SESLOC account needs to be closed out - requested either Marcin or Linda call and close out, numbers to SESLOC: (805) 227-1030 or (805) 464-5030
  • Texted Mark regarding his ticket - 816-344-1632 - need to connect with him to sign - see Vendor Database for numbers
  • Major admin cleaning - merged Factor e Farm Agriculture Resources into Vendor Database - find all outsourced services, vendors, etc. in once place. Added over 1) Charles Sweiger 2) Small Engines - Wayne Tollefson 3) Motar Sprayers - Construction 4) APAC Quarry - Construction 5) Sprout Robot - Crop Planning 6) Crop Planning Software - Google 7) Dennis Co. Pond Digging 8) Jim Woodward - Pond Digging 9) Milligan - Pond Digging 10) Chip - Pond Digging 11) Water Tubes - County Barn 12) Jack Horner Machinery and Supply - Chain Saw and Honda Generator repair 13) Elixir Farm Botanicals, LLC - seeds 14) Greenseeds 15) Organic Grains 16) John Marlatt - Carpentry 17) Homesteader Supply 18) Gary Gibbson - Haycutting 19) To be continued - Bookmarked where I stopped integrating on Factor e Farm Agriculture Resources
  • Added the following to OSE Organization and Operations Manual V.10-30-13] - 1) Factor e Farm Agriculture Resources 2) OSE Budget
  • More concerns regarding Solar Meeting, added to Solar Notes
  • SESLOC discussion with Linda - coordinating transfer of funds, verifying the funds are OSE's to transfer first
  • Ameren automatic payments set up through Western Union - program linked to Ameren account
    • Cancelled automatic payments through Western Union - account set up to make automatic payments through bank

Mon Nov 04, 2013

Goals for the Week:

  1. OSE Organization and Operations Manual
  2. Plumbing infrastructure improvements

Recap of Last Week:

  1. OSE Organization and Operations Manual - ongoing
  2. Mailed forms for MO Tax Exempt card - will arrive in 5-10 business days

Sun Nov 03, 2013

  • Continue to update Operations 2013 - hid rows that are complete or overcome by events - see revision history for updates

Fri Nov 01, 2013

  • Coordinated airport run with Dan (email)
  • Received Marcin's OSE Operations graphic for integration into OSE Organization and Operations Manual
  • Laser dimensions - Call FedEX/UPS/DHL/TNT Express/- from Innsbruck to Missouri. Dimensions and weight: 1700x1170x360mm (67x46x14.2") - 120kg + 30 kg - 150kg. 19 mm plywood
    • 1800 558 5555 - TNT - TNT emailing a form to complete quote request- calling TNT back, resumbitted my email address - they are resending the account paperwork - must have an import acount to ship the Laser using TNT - sent account info to TNT, will hear back response in 24 hours (assume business days), poc NA.Pickup.Request@tnt.com and/or cathy.besse@tnt.com
  • Scrubbing and updating Operations 2013 with statuses, next steps, comments, etc. - see Ops tab
  • Spoke with Shirley regarding OSE's grant expenditures prior to April 9, 2012 - providing Shelly Best (Terra Foundation tax poc) with the information - email - ccing all concerned (Linda, Shelly, Shirley) - OSE Financial Transparency
  • Project Manager subscription cancelled - confirmed by PM representative
  • Dan to the airport - traffic - left message with Marcin to depart to MCI early due to traffic, can't confirm receipt
  • Emailed Randy questions, see Solar Meeting Notes
  • Added Sketchup Pro notes to Ops Manual
  • Spoke with Shirley Best regarding Terra and OSE - asked her to provide info regarding June 16, 2013 SESLOC transfer - OSE Budget

Thur October 31, 2013

Wed October 30, 2013

  • Chris@opensourceecology.org - set up
  • Requested Chad confirm steel order pick up date - chad@cloverdalemfg.omhcoxmail.com
  • Added to FeF Improvement List
  • Confirmed with Hammerspace that payments are sent automatically via paypal - created paypal folder and added Hammerspace to periodic tasks in Ops Manual
  • LaborMax, St. Joseph - Rick to work today
    • Jake on site, chicken room cleanout due to rain
  • Dan - travel
  • Discussed/confirmed airport logistics - Dan and Marcin to drive to St. Joseph on Friday - leave the truck in St. Joseph (possibly for repair)
  • Hetzner, ADP - created file and added to periodic tasks in Ops Manual
  • Latakoo - added to periodic tasks in Ops Manual
  • Reset CenturyLink password - Critical, IT, Vendor, and Media Account Management, created file and added to periodic tasks in Ops Manual
  • Mark reimbursed for gas to Cameron - microhouse lumber run
  • Signed up for CenturyLink autopay w/ bank account, not debit card
  • Cancelled APD's paper statements
  • Called Latakoo (Paul - 512-502-5666) to transfer monthly payments from debit to bank account - Paul to verify whether Latakoo can support bank payments and follow up via phone or email - created Latakoo file
  • Called PWSD #1 of Dekalb County - 816 393 5311 - PWSD to send an email to subscribe to auto payments
  • Created BofA file in addition to regular file
  • Mailed OSE's application for MO tax exemption
  • Created Cloverdale and Freightquote folder with routing info, payment info, and Freightquote POC -Cloverdale notes
  • Printed Critical, IT, Vendor, and Media Account Management and included in file of hard copy Account Information
  • Sent in PSWD #1 auto payment paperwork via scan - awaiting confirmation that the forms don't need to be mailed (as well)

Tues October 29, 2013

Goals for the Week:

  1. Ops Manual
  2. Submit for MO 501(c)(3) card

Recap of Week:

  1. Infrastructure improvements: plumbing is in progress, cleaning contract and landscaping are still being sourced
  2. Met with Shirley to finish OSE's taxes

Mon October 28, 2013

  • Note: Browser shut down 7 times today while working
  • Compiling documentation to submit MO form 1746 - 1) 1746 2) Cert of Inc. for MO 3) Determination of Exemption 4) Bylaws 5) Financial Statement
  • Filed loose invoices and receipts (3 total) in October's receipt file
  • Removed departed DPVs from End Of Day Wrap Up in OSE Schedule
  • Production meeting - cut short
  • Plumbing Log
  • OSE Business cards for TCM and ED ordered, OSE Notecards ordered
  • Requested decision on solar installation plan - recommending Option 2
  • Payroll ran
  • Executive Staff Meeting - updated slides (see red) for upcoming meeting, archived October 24, 2013, emailed collaborators to updates slides - Archived October 28, 2013 Executive Staff Meeting and added November 04, 2013 Executive Staff Meeting
  • Direct connect update to Quicken - reviewed 30 transactions, making corrections as needed
  • Updated Recruiting Meeting Notes with email discussions - reminding team to keep discussions logged to ensure progress on issues
  • Labormax invoice paid via email and filed in HabLab office
  • Called Project Manager - 1 (800) 765-2495 - left message, expect call back within 24 hours
  • Theodore Meeting Notes - updated with emails sent - responded to Theodore regarding his deliverables
  • Updated Wed Blog Compiling Document
  • SoilReport andSoilReport2 sent to John Motloch - uploaded to OSE Sharedrive
  • Gerard reviewed OSE Budget - likes it
  • Signed Mark and Rick's LaborMax ppwk - filed ppwk
  • Boot's cat food refilled - more food stored/found in backroom

Fri Oct 25, 2013

  • Rick to unearth the pipe running along the HabLab
    • Returning Monday to help Alan complete plumbing re-gradient
  • Question > Why is the OSE Forum not linked in the main page?
    • Response > OSE Forums are linked to the Wiki main page under OSE Orientation - will respond in the forums once account is set up
  • OSE Logo to Dan and Miquel
  • Inquiry from Dan and Rafael regarding the latest version of CEB
  • Microhouse instruction manuals for house appliances, etc. filed in FeF HabLab
  • Meeting with Theodore Log with goal/brainstorming to connect Engineers Without Boards/OSE and Theodore's Haiti project

Thur Oct 24, 2013

  • Called Alan - he is willing to work with OSE to correct the external PVC pipes gradient issue - expects to return on Monday 28Oct13, Plumbing Log
    • Emailed LaborMax to source someone to excavate the pvc pipe running along the side of HabLab
  • Call Valerie back with proposal
  • OSE's Missouri Registration Report complete, Invoice
    • Added to Corporate Calendar, including reminders to marcin@, Katie@, ed@, ops@
    • IRS Tax Calendar - resource
  • Executive Staff Meeting - archived October 22, 2013 meeting, created October 24 meeting
  • Ordered Mac Mini for Latakoo uploads - Order number W2843955599 - forwarded tax exempt status to surpreet@apple.com - tax will be credited back
  • Tracked Documentation Manager's admin, internal document
  • Sent W-9 to independent contractors
  • Recommending Option 2
  • FAQ and Microsoft Volunteer Manager

Tue Oct 22, 2013

Mon Oct 21, 2013

  • Angela, from ms@easymatch.com, confirmed updating their system with OSE information and provided Microsoft Volunteer Management's information to coordinate reporting volunteer hours - provided give@microsoft.com with OSE's information for volunteer matching
  • Per conversation with Chris and Marcin, updated Plumbing Log - no conventional water heater
  • Operations Meeting Notes
  • Confirmed 12PM CDT meeting with Mason Peck with Joyce/Jenn from NASA
  • Executive Staff Meeting - added 1) Dan to use the truck W-F for appointment - take cut saws with him to Harbor Freight 2) OSE Personnel - Katie Off Site October 23 (W) (comp day for 9/28), OSE Off November 11th (M) Veterans Day, Audrey Off November 13-14th (Th-Fr) re: Vacation, Marcin Off Site December 4-8 re: Microcombine Trip (Boston), OSE Off December 21 - January 5 re: 2 week winter break, Marcin Off Site December ? - January 11 re: Vacation 3) Current Week Priorities - OSE Structuring and DPV and Design Sprint Recruiting line items 2)
  • DPV stipend to Cory and Dan
  • Paid LaborMax invoice
  • Development Boards - all product modules on a single board or or all modules on separate boards and all module boards linked under the module button in dozuki or all module boards linked under the development button in dozuki
  • Randy, solar installation, to visit FeF tomorrow between 1PM and 4PM CDT to discussion Ameren response
  • Met with Shirley
  • Wednesday Blog Update Compiling Document - provided input and pictures, reminded team to update
  • Personal appointment 1-130PM
  • Digital caliper batteries order number: 105-5740469-9942606, cost $1.69, delivery 3-5 days
  • John Motloch, Master Planner, proposed plan - Responded to John Motloch's Site Development Questions - also see Semester plan and Budget for Marcin

Goals for the Week:

  1. Re-do insurance search
  2. Address OSE trademark mail
  3. Continue infrastructure improvements: plumbing, cleaning contract and landscaping

Recap for last Week:

  1. Re-do insurance search - ongoing
  2. Address OSE trademark mail - ongoing
  3. OSE Accounting - met with Shirley today and tomorrow to complete 990-N

Sat Oct 19, 2013

  • Missouri Glass pick up
  • Menards - stain, foam insulator, caulk, drill
  • Stained loft area of microhouse (1st coat)
  • Office work until 3PM

Fri Oct 18, 2013

  • Picked up passive solar heating windows from Missouri Glass in St. Joseph, MO
  • Picked up hinges for screen doors from Lowes
  • Requested Lee and Becky confirm Saturday work visit
  • Shane (aka firewood vendor) is unable to assist with landscaping, his tractor does not have the capacity
  • Dan to KC for personal errand and to MoKan and Harbor Freight for OSE errands - Executive Staff Meeting
  • James Slade is willing to assist with translation of the CEB instructions at a future time. Action is needed by those interested in the translation to source a linguist who can then confirm the translation with a technical expert (James Slade) - informed Rafael Gomes of James's availability
  • Coordinating possible meeting with Mason Peck for October 23, 2013 - time is 2PM CDT - need contact information
  • Thank you Topher - http://www.techsoup.org/
  • Looking through Factor e Farm Agriculture Resources for Bush Hogging in Maysville
    • Does not do bush hogging > Wells Implement, Maysville, MO - (816) 449-2116
    • Will call me back and may do bush hogging or provide me with another name > Hay cutting: Gary Gibson 8164495573 (home) 8162843191 (cell)

Thurs Oct 17, 2013

  • Reed Plumbing to quote at 730AM CDT - Katie onsite - See Plumbing Log
  • Shane delivering wood before 2PM CDT - need help offloading
  • 2PM CDT meeting with Shirley - taxes - Shirley called yesterday to shift meeting to Friday at 1030AM CDT
  • Mark successfully installed dishwasher, replaced molded wood below sink (yesterday), painted new wood with mold resistant paint, laid pallets on south facing wall of HabLab for wood delivery (yesterday), painting screen doors with protective paint, then re-screening
  • Dozuki meeting - Updated Dozuki Concept - added to Routine Executive Staff Meeting for staff discussion and ED approval
  • Cody gas reimbursement - Cody picking up Dan on Saturday, Oct 19
  • Uninstalled possible pop-up causing programs from OSE01
  • Emailed ms@easymatch.com per Tropher's request, inquired about volunteer hour matching and next steps
  • Samuel's Nov 8 - Dec 24 trip dates conflict with the following: November 1-15, Marcin is offsite due to Lasercutter and Shuttleworth gathering, November 28-29, OSE is off for Thanksgiving Holiday, December 4-8, Marcin is offsite due to Microcombine Trip (Boston), December 21-January 5, OSE is off for 2 week winter break and Marcin may not return until January 11th - sent an email to Marcin and Samuel, but will also discuss during next Routine Executive Staff Meeting if needed - added to slides
  • Confirmed Tuesday plumbing with Alan Reed - need to determine if water heater is to be installed and connect Marcin and Alan for leach discussion
  • Master Planner and OSE Meeting Notes V.10-17-13 added to Routine Executive Staff Meeting for coordination - responded to TCM's concerns
  • Infrastructure improvement this week - Receipt
  • Added tax line to categorized items in Quicken, transitioning items from personal to business expenses (approximately 30 items)
    • Direct connected Quicken - updated categories for all new transactions (approximately 20)
    • Created Cash Flow tab

Wed Oct 16, 2013

  • Reed Plumbing called, see Plumbing Log
  • Valerie Dannar, see Contract
  • Confirmed with Missouri glass (816-279-2768) that Microhouse glass order has come in - will pick up glass either today or tomorrow AM.
  • Routine Executive Staff Meeting updated with questions to resolve, see OM Priorities, Issues, Help Slide - 1. What is happening wrt OSE Chapters? Samuel Carlisle is emailing about the Berlin Chapter? 2. Would you like people to schedule speaking engagements at their academic institutions at the academic institutions availability or your availability?, 3. Do you approve a request to order slipcovers for the couches? 4. Where the latest CEB instructions are - Audrey has had some recent inquiries. 5. Regarding the 101 people emailed for DPVs, are we extending contracts to them prior to arrival or winging it? 6. Where can we put the wood delivery? Possibly build a space to keep it?
  • Shane 660-334-1688, $60 for a truckload 16-18 inches long and all wood that is greater than 10 inches in diameter he splits - added to Vendor Database
  • Transferred Handyman/woman Database to Vendor Database - added John and Carmen
  • Cloverdale Steel order lag time is 3-5 weeks with 1 week for processing
  • Updated OSE Budget - need to transfer into Quicken for reporting
  • Returning from FeF - picked up hardware for dishwasher installation and mold resistant paint

Tues Oct 15, 2013

  • FeF Improvement Form - 1) Lid improvements 2) Concrete sealer (info from Wisegeek) in HabLab bathroom: a) Film Formers - glossy or wet-look or b) Penetrating sealer - matte look - Compound may need to be periodically stripped and reapplied to keep the concrete in good condition 3) Screen door 4) Landscaping - mow FeF 5) Paint HabLab interior wood walls and exterior trim
  • Plumbing, see Plumbing Log
  • OSE's recent Ameren bill forwarded to solar installers
  • OSE Organization and Operations Manual
    • added OSE Contract Template 2013, saved V.09-26-13 which is organized by position, created V.10-15-13 which is organized by functional areas with responsible positions noted
    • transferred all protocols from V.09-26-13 structure to V.10-15-13 structure - recruiting and onboarding executive staff, protocol for reviewing and approving ops manual, Design Sprint Agenda, contract responsibilities, travel, Routine Executive Staff Meeting, mail handling, travel expense, media relations, OSE Wednesday Blog Update, Critical, IT, Vendor, and Media Account Management, positional emails, protocol templates (not effective or used - consider trashing), selecting a vendor, statement of work, server information, water information, standard correspondence, embedding html, DPV work schedule
  • Scrubbed OSE Schedule share settings
  • Updated Routine Executive Staff Meeting
  • Received Cloverdale quote - to transfer funds, BofA mandates that OSE signs up for safepass because transfer is greater than 5K, so 1) verified that safepass did not add additional monthly fees 2) signed up for safepass 3) transferred funds
  • Added TCM's response to OSE Purchase Inquiry Template - added Henry to Product Inquiry and Wait list
  • LifeTrac 5 issues - Rob Huffman, "The joystick valve that does the lift and tilt has had a leak since we've had it and it's getting worse. I started to take the valve apart and realized that it's something -- an O ring maybe -- way down inside there. I'm wondering if you think this is something that the manufacturer or the place the valve was purchased can replace...as in just exchange the whole valve. I'm not sure which of those two places to call or even what to call the thing if I did call them can you point me in the right direction?" Need to coordinate technical support and possibly The Spark's part sourcing, see Vendor Database
    • Emailed Lucas
  • Requesting Marcin's approval for requisition form 104, logged here
  • Updated contact information here - found OSE 2012 accounting spreadsheets - see this page for OSE's 2011 990-N
    • Accessed OSE Gnucash files - confirmed meeting with Shirley on Thursday Oct 17th to determine whether current accounting set up will is sufficient for 2012 taxes
  • Received Prototype Assessment from Gary, added to LifeTrac 5 and LifeTrac 5 Prototype Assessment

Mon Oct 14, 2013

  • LaborMax invoice
  • Packages brought in from workshop to HabLab - printing paper, stamps, legal pads, space heaters, Scott Madder's packages
  • Wednesday Blog Update Compiling Document
  • LifeTrac 5 - controller arm leak (cylinder valve) - 718.415.0890
  • Tried to confirm receipt of Cloverdale order with Chad - left message - 402.571.8824
  • Reimbursed Rob for travel
  • Removed opensourceecology@gmail.com email from the Donation Options wiki page
  • Pilot Project email chain and need to coordinate translations - OSE Chapters would fill this role
  • Created Oct 14-18 space on DPV Work Plan - requested plan be updated

Goals for the Week:

  1. Re-do insurance search
  2. Address OSE trademark mail
  3. OSE Accounting - meet with Shirley to check books and address merging of GNUcash with Quicken - plan 990 submission

Last Week's Recap:

  1. Re-do insurance search - no progress
  2. OSE Accounting - all transactions from BofA inputted and verified

Fri Oct 11, 2013

  • Put Chris R. arrival and departure times in OSE Schedule
  • Meeting notes for Daily Product Development Meeting
  • Office trash taken out - R&W did not pick up trash this Thurs - confirmed with R&W that OSE's debit card on file was void (8851), provided updated debit card (2595)
  • Thank you Elifarley for removing the border, see updated OSE Logo
  • Created Letterhead V.10-11-13 and Letterhead V.10-11-13-1018 - unable to place the heading information to the left of the logo, format challenge
  • Added direction to Recruiting Meeting Notes
  • Waiting on wordpress for forward new password link - purpose - access blog for updates
  • Solar installers info'd that Ameren is unable to discuss OSE's electrical capacity today - moving meeting to Monday/Tuesday
  • Quicken Called BofA - realized that Quicken has only downloaded transactions from June 18, 2013 to present
    • Labeling transactions from May 2013 to June 2013
    • Realized Quicken is not capturing all transactions listed in BofA, BofA is not listing all transactions captured in manually inputted OSE Budget - action required: verify every single transaction in quicken against those in BofA and OSE Budget - currently 363 transactions
    • Manually inputted all BofA April transactions into Quicken - confirmed each transaction from May 2013 to October 10 2013 using BofA transactions - found mistakes and corrected
    • Set up accounts receivable in Quicken based on today's date - will backdate and ensure transactions are not duplicated when meet with Shirley - SESLOC, True Fans, Marcin, Shuttleworth Prototyping, Shuttleworth Staff Funds
    • Cash Flow Jan-Oct 2013 and Cash Flow Oct 1-11 2013 generated from Quicken using Marcin's Cash Flow diagram and BofA transactions - used Cash Flow diagram to define chart of accounts or categorize transactions
  • The Feast paperwork sent
  • 816-749-4482 - LaborMax, requested Mark return at 12PM on Monday and 930AM on Tues-Friday of next week
  • Bed Logistics - DPV stipend provided

Thur Oct 10, 2013

  • HELP by removing the border from OSE's logo: OSE Logo Black
  • Quicken chart of accounts or category labeling (252 labels total), June to August completed today - using Marcin's CashFlow product for labeling direction (see Oct 9 log for CashFlow product) - registered Quicken, direct connected to BofA to update Quicken - 46 new transactions to label - completed labeling 46 new transactions - next step to meet with Shirley to answer specific questions and input additional funds that do not direct connect
  • Refilled propane tank for HabLab
  • HabLab office mail scrub and receipt filing (admin time)
  • Handyperson Database - added 2 Marks, Casey
  • The Feast personnel are unable to access Marcin's prezi slides - outstanding item completed - Kate Fisher confirmed receipt
  • Email forwarding re-set up:
    • gary@ > Forwarding to productlead@
    • productlead@ > Forwarding to marcin@
    • ed@ > Forwarding to marcin@
    • TechCommunity@ > Forwarding to audrey@
    • documentation@ > Confirmation code sent to rob@ - Action needed: 1) Input code into documentation@ 2) Check the box to enable forwarding completed
  • Solar installers available today or tomorrow at 2PM CDT - confirming Marcin's availability, confirmed
  • Confirming Chris R. arrival time
  • Processed payroll for October 2-18th
  • [Term. Admin] - bedframe reimbursement mailed
  • Letterhead - Yellow and Black
  • Ordered 3 double-paned, tempered glass units from Missouri Class Co. (based in St. Joe)816-279-2768, POC Connie - Chris R. placed the order - 1822 Frederick Ave, Saint Joseph - Pick up glass on Th or Fr of next week
  • LaborMax - 14-15 October (M-T) Mark for Backhoe, 16 October (W) Mark for stucco of North side of the workshop, 17-18 October (Th-F) Mark for microhouse, 21-22 October (M-T) Mark for microhouse and other tasks
  • Note: Stucco directions - 2 shovels of dirt, 3 shovels of sand, 1 cup of cement, 1/2 cup of lime - STEPS: 1) Use 2 shovels of dirt + 1 shovel of sand plus water + mix 2) add cement + lime 3) add remaining sand

Wed Oct 9, 2013

  • Called LaborMax to bring Mark Applegarth back: 816-749-4562
  • Contacting Randy (solar installer) to confirm whether he will be able to come by FeF Thursday or Friday to speak with Ameren
  • Marcin's Cash Flow product - using Marcin's document for direction > inputing catagories into Quicken for the month of September and mid-August
  • Updated Routine Executive Staff Meeting
  • Replacing Required Labor Law posters - here and here - per companies mentioned below, fee for non-compliance is up to $17K
    • Per the above link, companies are scamming local businesses into purchasing these free posters - today OSE received a phone call and mailing from such company
    • 866-268-9626 ADP Labor Law Poster Service Team - called to replace posters, awaiting return call
  • PSWD of DeKalb County is emailing a paperwork to set up automatic payments (816.393.5311 - account number 07-3270-00) to katie@
  • BofA PayPal - HammerspaceHobby monthly membership - automatic reoccurring payments via BofA PayPal
  • The Feast - Prezi access to kate.fisher@feastongood.com
  • Updated Admin Log
  • DM check mailed, but dated October 15, 2013
  • HabLab laundry ongoing
  • Created Copy of OSE Budget - deleted OLD spreadsheets and work product from current OSE Budget
  • Reimbursed DPV for design purchase (check 1119)
  • Completed paperwork - mailed to included address, also see Admin Log

Tue Oct 8, 2013

  • Emailed Melissa, LaborMax, to find out if there are height restrictions for temporary workers (melissa.miller@labormaxstaffing.com) - if none, then requesting Mark Applegarth for Thursday 1000AM microhouse roofing help - Chris R. "The roof is pitched at 20 degrees. This is about 4.5:12, when using the standard nomenclature for roof pitches."

Mon Oct 7, 2013

  • Re-sent The Feast presentation to Kate, last sent to Miraya on September 23, 2013
  • OSE and ESW partnership - is OSE speaking with a POC at ESW or does OSE need to find a POC to begin this discussion?
  • LaborMax invoice, paid to Nicole Koedatich Corporate Office PO Box 900 Kearney, MO 64060 816-903-5555
  • ProcessOn Account: 5252e9460cf2fbb4e41ba3bd, Speaking Arrangement Process
  • Chis R. confirmed microhouse blog's technical points
  • Coordinating Catherine and Lisa's quick discussion for a blog update re: microhouse and working with OSE
  • Contractor Agreement to microhouse contributors

Sat Oct 5, 2013

  • Admin work
  • Mailed Catherine's glasses
  • Spoke with solar panel installers - need to meet next week at FeF to speak with Ameren representatives together

Fri Oct 4, 2013

  • Bed Logistics - linens from microhouse surge to the wash, reorganize current DPVs into separate rooms
  • DPV meal prepped (into crockpot)
  • Labor Max's Mark Applegarth - possible handyperson
  • Updated Budget
    • see Operational Budget tab and the transfers between accounts
    • See repeat Expenses tab
  • Recruiting Meeting Notes
  • To do - provide DPVs with meal stipend
  • Squared microhouse expenses with Chris R.- mailed expense to Ryan Zaricki (TCM created Letter Head)
  • Reimbursed Code and Emmett for gas to MCI (Route from FeF to MCI is 132 miles at 0.14 per mile, total gas cost is $18.50)
  • Local Maysville, MO papers: DeKalb County Record Herald 816-449-2121, Cameron Citizen Observer & Shopper 816-632-7281
    • Called Record Herald (2PM CDT) - no one answered, no voicemail
    • Called Cameron Citizen Observer & Shopper - classified@mycameronnews.com, goes to Kristen - she will work the add up and return for approval, cost is $10 per 25 words or 5 lines, then $1 per additional line
  • Local POC for DeKalb County information: depclerk@centurytel.net
  • Forwarded 2 time lapses to Lisa - Bricks and Plastering
  • TCM Product - FeF Improvement (Responses)
  • SHOP Marketplace - can apply now, eligibility is known by mid-November, coverage begins January 1, 2014 - BCBS needs a 30 day notice to cancel the plan, there is no penalty to cancelling. Broker recommends keeping BCBS for a year to avoid the unforeseen glitches and see where rates are heading for 2015.
  • Updated Ops Manual with, "All documents not classified as internal documents, using the following classifications, are assumed open source." - will remove OPEN SOURCE classifications as I find them - removed OPEN SOURCE from Microhouse Prototype Assessment
  • Pushed General Development Deliverables to Catherine for input regarding clarity and process
  • Routine Executive Staff Meeting - archived Oct 01 meeting and updated Oct 09 meeting
    • Removed OPEN SOURCE from 15 slides
    • Changed out Development Board link and inputted General Development Board link (Slide 4)
    • Backhoe and Ironworker updates to current week's projects

Thur Oct 3, 2013

Goals for the Week (Late to post):

  1. Re-do insurance search - this goal is carried over from the previous week
  2. Create a chart of accounts and input categories into Quicken for September timeframe - Shirley will check work prior to moving into August, July, etc.

Recap of Last Week (Late to post):

  1. Insurance search ongoing
  2. Employee Healthcare decision complete - broker will update OSE on status of paperwork and expects healthcare cards in one to two weeks

Wed Oct 2, 2013

  • CDT and CST - Central Daylight Time and Central Standard Time - FeF is now in CDT
  • Menards run - Blue Tarp
  • Labor Max workers enroute
  • Submitted additional information to Labor Max - Principal and Trade References
  • Skype downloaded to OSE01 (Windows 8)
  • Added Southerlands to Vendor Database
  • Updated OSE Budget from mid September through October - many of the quarterly supplies purchased in July do not need to be restocked - list of quarterly supplies that need restocking: printer paper, stamps (not purchased in July), earplugs, printer ink (purchased), legal pads
    • Updated Repeat Expenses to reflect current state
  • Ameren bill paid
  • Spoke with Karien
  • Baked unacceptable brownies for Lucas's departure - non critical skill to possibly improve

Tues Oct 1, 2013

  • Wal-Mart run - DVD tapes
  • Lowes run - Concrete
  • Called Labor Max - requested Sept 30th workers to return at approx. 0930AM CST
  • Submitting healthcare paperwork - Wage and Tax Form
  • Post office run
  • Provided solar installers with additional information regarding OSE's expected future electricity use - 1) anticipate volunteers onsite during the winter months will increase short-term electricity use due to heating needs 2) future workshop date is not laid down
  • Updated Blog Compiling Document
  • Critical, IT, Vendor, and Media Account Management - added Quicken

Mon Sept 30, 2013

  • Best Buy run (closed), Wal-Mart run for DM tape
  • Temp Workers research here - Temporary Work Agencies - identified the agency Elliot sourced during FeF clean up
    • Labor Max providing 3 temporary workers - cannot operate vehicles and/or equipment
  • Provided Todd Childers with first round of paperwork for employee medical
  • Speaking with BofA about Quicken/QuickBooks - offers full payroll for $79 per month plus $2 per employee without OM needing to process each month
    • Set up Business Advantage
  • Met with Shirley from 220-420PM CST - Quicken, healthcare compliance paperwork, 990 or 990-EZ
  • Spoke with BofA - takes 12-24 hours to show the channel in Quicken (linked to BofA)
    • BofA representative Josh Brall (866.953.2481 Ext. 1402361, joshua.brall@bankofamerica.com, "I have verified with our support that you will not have any problems with a sync of the information to Quicken and I turned on the correct channel: Our Tier 2 support for the Quicken is: 800-887-5749(option 2) - direct support for quicken

Solar

Around Sept-Oct 2013:

OSE Meeting: Solar Installation

edit/comment

Sun Sept 29, 2013

  • Updated Routine Executive Staff Meeting Other Tasks - Email Admin task for ED, Sourcing Ironworker and Backhoe Leads, Healthcare
  • DPV Candidates with RVs are directed to Camp Pony Express - FeF's infrastructure does not support RVs at this time, but it is a future state goal
  • Updated OSE Schedule with OSE Off re: Dec 23-Jan03 and OSE Off re: Nov 28-29 - removed all work events during this time, left Design Sprint as Tentative
  • Release waivers on hand for - Chris R., Cody H., John M., Seth J., Rob B. (all participants accounted for) - updated Bed Logistics - removing Lilly/Caleb
  • See internal document - Admin, Sept 29, 2013
  • OSE received 501(c)(3) status, here (internal document due to sender's restrictions)
    • Added Taxes (Form 990) to Corporate Calendar - November 15, 2013 (Shirley is aware of this deliverable) and May 15, 2014, 2015, etc.
    • Added Determination Letter, email, and Compliance Guide to 501c3 Application
    • To Do
  • Response sent to Kathleen Sharp - reconnect after 2013

Sat Sept 28, 2013

  • Met with Catherine - discussed budget, accounting (bookkeeper arriving Monday), Routine Executive Staff Meeting, future state and where she help - recommend Catherine help with re-application to Shuttleworth and proofreading Deliverable Board Steps for clarity (her experience with process in large and small organizations would benefit the execution of the Deliverable Board)
  • Bought can openers for HabLab and snacks for Microhouse builders
  • Confirmed dinner cook time - 10min prep, but 4hr cook - ensuring responsible cooks are given a heads up
  • Admin - Internal spreadsheet
  • Admin - Internal document
  • Updated DPV Chore Chart
  • Updated DPV Meals, corrected DPV Work Plan formatting
  • Picked up DM from MCI
    • Best Buy run to replace an Canon battery for OSE's camera
  • Fitted volunteer's mattresses with mattress protectors - ensuring HabLab cleanliness standards are raised and met - Lesson Learned: Need to inbrief volunteer when they arrive or immediately soon after
  • Removed food from living areas in HabLab and returned to kitchen
  • See Admin for additional updates
  • Emailed Randy and Dave for status on Ameren's acceptance of OSE's solar installation - last status was on September 23, Randy was waiting on Ameren's response and would reach out to his Ameren POC
  • Wired 1/2 of OSE laser invoice funds to Nortd Labs e.U - informed Stefan (email)
    • made a note for second payment, due November 9, 2013 in OSE Schedule
  • Added Marcin Off Site re: Laser to OSE Personnel calendar (November 1-9)
  • Archived Routine Executive Staff Meeting from 09-25-13 and created V.10-01-13 - updated personnel off site days

Fri Sept 27, 2013

  • Grocery store for micro house
  • Medical Clinic with DPV
  • Bed Logistics updated and shuffled to accommodate changes
  • Admin - Internal document
  • Subscribed to MO Department of Labor newsletters

Thur Sept 26, 2013

  • Possible 2-230PM appt. with Shirley Marshall, Maysville Accountant and Tax POC - rescheduled to Monday
  • Edited Workshop Guidelines removing all first person and excess or subjective points
  • Edited DPV Orientation and Message Board, adding Factor e Farm Community Standards
  • Cody arrived, forms filed
  • Sweiger Shop run complete, sprockets in workshop
  • Coordinated with Catherine regarding accounting, banking sit down for Saturday at end of day
  • Finished HabLab laundry
  • Reworked Bed Logistics, see magnetic board in HabLab, based on Sept 26 volunteer updates from Chris
  • Confirming with specific volunteers their housing during microhouse build - Cameron or HabLab
  • Rob Kirk's admin paperwork mailed - info'd Rob via text msg
  • Processed payroll for October 1, 2013

Wed Sept 25, 2013

  • Completed Executive Staff Meeting
  • HabLab laundry
  • HabLab water filter - researched filter, ordered replacement filters (X2), cost ~$200 - created GE SmartWater Fitler
  • Confirming NASA meeting options
  • For reference, OSE Google plus page
  • For future cook/cleaning advertising - Dekalb County Record Herald - 201 N Polk St - Maysville, MO 64469-9089 (816) 449-2121

Tues Sept 24, 2013

  • Microhouse
    • Ordered from Eccotemp at 1-866-356-1992: tankless hot water heater: 1) FVI-12LP tankless h20 heater, SKU is 122 0001, cost is $339 2) 18" vent extension, SKU is 120 0030, cost is $19.95, Arrive in 3-5 days
      • Order Confirmati​on (#10227664​)
    • Gerhard's Appliances at 215-529-8919: stove: 1) 20" wide Avanti gas range, model number G2002CW, cost is $386.88, shipping is $99, Arrive in 2 weeks
    • Menards order complete - expect delivery on Thursday
  • Updated Vendor Database with the above vendors
  • Updated Bill of Materials Microhouse
  • Reviewed today's blog update by Lisa
  • Corporate Calendar created. Added the following events - 1) Taxes November 15, 2) Shuttleworth re-application 1st Draft 3) Shuttleworth re-application Final Draft
  • Bed Logistics - at capacity for the microhouse build
  • HabLab organizing - moved 3D printer from work area and stored in back room (labeled), clutter flush of items around HabLab
  • Trip to Maysville to source cleaning person - none found
  • Microhouse meals planned

Mon Sept 23, 2013

  • Confirmed that Maxwell Health is still in progress of sourcing quotes
  • Revised Factor e Farm Community Standards - forwarded to Executive Staff for Routing
  • Updated Wednesday Blog Update Compiling Document
  • Paid Ameren bill and signed up for Direct Pay, which will take time to process, so must continue manual payments until notified via email
  • Confirmed address with The Spark crew for power cube delivery - expected to arrive in 3 business days
  • Added Payless (aka Cameron) Concrete and Talbot Construction to Vendor Database
  • Forwarded ED's presentation to Miraya, The Feast and confirmed bio and headshot sent on Sept 4, 2013
  • Rescheduled meeting with Shirley Marshall re: accounting and taxes
  • Internet and Phone down - updated OSE Internet and Phone - CenturyLink with information and action
  • Concrete sourcing re: microhouse foundation
    • Cameron Concrete, (816) 632-3683, 726 W Prospect St Cameron, MO 64429 - no answer, left message
    • Bottorff Construction, (816) 632-3091, Cameron, MO 64429 - no answer, left message
    • Quoted me, but asked additional questions, see below - Keystone Construction, (816) 294-6217, 616 W 3rd St Cameron, St joseph, MO 64429‎ -
      • Is the slab formed up? - It is more like a footer than a slab. It's sometimes called a grade beam. It's about 9.25" thick, 1' wide, with exterior dimensions of 14' by 14', Marcin is placing forms today.
      • Is the plumbing complete? - Marcin is placing today.
      • Is the re-barbing complete? - Marcin is placing today.
      • Is there a footing done (without footing, they will not pour)? There is no footing. Actually - this is the footing.
      • Is there plastic laid over it? - We were not planning to lay plastic into the formwork.
      • For less that 3 cubic feet it will be called a Short Load, which costs approximately $650-$700
      • What is the length and width? - 14' x 14' exterior. 12' x 12' interior. It is a large square, 1' wide - the middle is open.
    • Said they would be able to do it, but I was not able to reconnect with them after initial quote - Payless Concrete, (816) 632-8894, 726 W Prospect St Cameron, MO 64429‎, for 2.0 cubic yards the cost is approximately $350-450
    • Alan Russell Construction, (816) 664-2526, 310 Sheridan St Turney, MO 64493‎ - no answer, left message
      • Returned my call at 850PM CST, unable to help due to short timeline, but ideal future vendor - willing to work-in jobs on the weekend if needed
    • Lehr Construction, (816) 232-4431, 2115 Frederick Ave St Joseph, MO 64506 - no answer, left message
    • Clark Construction, (816) 262-4979, 4506 Gene Field Rd St Joseph, MO 64506 - no answer, left message
    • Above & Beyond Concrete, (816) 279-9912, buys concrete from Payless Concrete
    • Mudjacks, (816) 271-5551, does not pour concrete, but lifts sunken concrete
    • McFadden Construction, (816) 279-1900, no smaller than parking lots and driveways
    • Precision Foundation Contractors, (816) 232-6147, phone line disconnected
    • Shouse Concrete Construction, (816) 232-7837, does nor sell concrete - only builds foundations
    • Mead Concrete, (816) 805-8397 - no answer, left message
    • Budget Home Repair, 816-273-6489, business focus is more repair work than new work
    • St. Joe Brick, (816) 238-6282
    • Talbot Construction, (816) 390-9927 - no answer, left message - returned call and quoted $550
    • Wood Sand Construction, (660) 663-4380 - no answer, did not leave message

Goals for the Week:

  1. Re-do insurance search
  2. OSE Accounting
  3. If receive Healthcare quotes this week, ensure decision regarding which quote is expedited

Recap of Week:

  1. Re-do insurance search - did not accomplish
  2. Awaiting Healthcare quotes

BofA

  • Options to integrate BofA with accounting software
    • Direct Connect - open software, then directly connect to Bank of America account
    • Web connect - download online banking information and load download into the software
    • Purchase accounting software separately from BofA (online or on a cloud) - Quicken or QuickBooks(business)
  • BofA Tools
    • Account Management tool ($15) - provides Direct Connect, option for additional users, option to see multiple accounts (for multiple businesses) under one roof
  • BofA Checking Accounts that provide additional tools/services
    • Business Fundamentals - For accounts with lower balances and not many transactions, provides one checking and one savings, must maintain $5,000 in account to waive fee ($18.95)
    • Business Advantage Relationship - Provides Account Management tool, two checking accounts, one savings account, multiple account IDs, must maintain $15,000 in account to waive fee ($29.95)
  • Ordered more BofA OSE checks

Sat Sept 21, 2013

Fri Sept 20, 2013

  • Vacation day

Thur Sept 19, 2013

  • Updated Bed Logistics using Chris R's Sept 19 inputs to Microhouse Prep/Checklist updates
  • Changed weekly reminders to the following:
    • Friday Rmdr - For Monday: 1) Goals and 2) Executive Staff Meeting Slides
    • Monday Rmdr - For Tuesday: 1) Blog Highlights and 2) Design Sprint Agenda Input

Bolts

Gravel ongoing

  1. Order 1 truck of gravel for today for the driveway: driveway from the road to the north side of workshop.
  2. Order the Microhouse gravel order for Friday (tomorrow). Unload from the North side.
  3. Order 1 truck of gravel for the workshop parking lot.
    1. Prior to ordering:
      1. Edges need to be smoothed and the metal piles need to be moved (few hours).
      2. Fill trenching holes
      3. Hold on to the gravel for the parking lot until after the Microhouse build
  • Called APAC and changed gravel order to September 20
    • 1 truck of 3/4 inch cleaned for Microhouse
    • 1 truck of 2 inch base for driveway from the road to the north side of the workshop
  • Cancelled additional trucks until parking lot is prepared
  • Driver requires a check upon delivery
  • Callled APAC and changed gravel order to September 19
    • 2 trucks of 2 inch base for driveway from the road to the north side of the workshop (PM)
    • 1 truck of 3/4 inch cleaned for Microhouse is still scheduled for September 20 (AM)

edit/comment

Wed Sept 18, 2013

  • MoKan bolts expected to arrive at MoKan September 19 at 11AM CST
  • Updated Bed Logistics using Microhouse Prep/Checklist
    • Depending on arrival dates of microhouse participants, may be able to house everyone - need to confirm arrival and departure dates
  • Updated Material, RFQ, and Work Requisition, Bill of Materials Microhouse with gravel order status (requisition form 102), and LifeTrac 6 bolts requisition form 103.
  • Added Factor e Farm Site Plan to Outdated Information category
  • Routine Executive Staff Meeting - updated slides for September 23 meeting:
    • Included confirmed Shuttleworth Deliverables
    • Personnel Offsite - ED from November 1-4 re: 100 watt laser cutter
    • Current week microhouse priorities: Press bricks, assess personnel logistics, Current week OSE Structuring priorities: Tax/Accounting, Healthcare, Insurance
  • Renamed Master Product Development Board to Deliverable Board, see Development Process
  • Weather
    • Gravel plan - order 3 trucks of 1 to 2 inches of gravel, 1 truck to cover the road to the end of the workshop, and another 2 trucks to touch up and to extend the workshop parking, using LifeTrac to smooth over
    • Arriving after 9AM on Monday, 23 September:
      • For microhouse: 3/4" cleaned gravel, approximately 18 tons
      • For workshop driveway: 2 inch base is 2 inch size rock and down, cost is $10.70 per ton with delivery cost of $4.85 per ton, 3 trucks with 18 tons per truck
    • Total (without tax) is approximately $400 for microhouse and $900 for workshop drives

edit/comment

Gravel unload logistics

edit/comment

Tues Sept 17, 2013

  • Ordered replacement printer cartridges - cartridges were replaced today
  • Admin - reimbursed Rob for travel and Trovebox
    • Created Trovebox wiki page for information regarding subscription
  • Updated Material, RFQ, and Work Requisition with current status of orders - 2 orders pending
  • Added Modular Wheel Req form to LifeTrac 6
  • Set up Ameren reoccurring payments and paid current Ameren bill
  • Updated Wednesday Blog Update Compiling Document
  • Created Travel Expense Log
  • 3 of 4 payments due by the end of the month > Mailing the entire remaining balance to Bradley Morris for invoice 21214
  • Gravel calculator
    • Gravel map for gravel calculations
    • Enter desired materials depth: >>> 1.75 inches
    • Total coverage area is 6452 square feet
    • Estimated materials required is 34.85 cubic yards
    • Approximately 1 cubic foot is equal to 100 pounds or 0.05 ton, 1 ton of gravel is around 20 cubic feet
  • Requested input from Master Planner and Marcin regarding future Master Plan for input to gravel laydown
  • Requested expected date for quote return from Maxwell Health
  • Reimbursed TMC for September 14 hardware purchase (soap stone, grease tubes, ear plugs, duct tape)
  • Admin - filed J&G Metal Shop receipts
  • Added J&G Metal Shop Driving directions to Vendor Database, added Construction to dropdowns
  • Inspected packing of TAZ - mailing reimbursement to John Stager for TAZ shipment
  • Updated plumbing log

edit

Gravel

edit/comment

edit/comment

Goals for the Week:

  1. Re-do insurance search
  2. If receive Healthcare quotes this week, ensure decision regarding which quote is expedited

Recap Last Week:

  1. Benefits - Contacted Maxwell Health for quote - requested quote status September 17
  2. Sourced Book-keeper and Tax expert - meeting with her September 23rd
  3. Budget to Shuttleworth complete

Mon Sept 16, 2013

  • To Do - order APAC 816.632.2319 16 tons of 3/4" washed gravel
    • FROM AUDREY: Marcin said that "cleaned" gravel is fine...APAC does not have washed gravel, only cleaned. They can deliver (most likely) same day if we call at 7am; otherwise, next day. They are open Mon-Fri from 7-3:30. Cost for 3/4" cleaned gravel: $14.90/ton plus tax, delivery charge is $4.84/ton. A truck typically holds 18-19 tons. Also...3/8" gravel is $13.85/ton (for use on pathways, etc). We will need to wait until the ground dries.
  • MoKan order, see LifeTrac 6, picked up and 90 additional 10" bolts ordered for pick up on Wednesday, September 18
  • Grainger parts from LifeTrac 5 build returned
  • Sprocket dropped off at Sweiger Shop for machining - no additional parts requested, no chains requested
  • BofA debit cards activated
  • Honda generator returned to FeF

Sun Sept 15, 2013

Fri Sept 13, 2013

  • Addressed connectivity problems, see OSE Internet and Phone - CenturyLink
  • Shuttleworth Pitch received, signed and returned
  • Maysville Tax Service - Shirley Marshall - (816) 449-5344, updated Vendor Database
    • September 23, 2013 meeting - research BofA Quicken Book requirements prior to meeting
  • Wheel Rims (4) ordered from Justin Fuston, see Vendor Database
  • Menard's (816-901-3061) order, placed by Chris, complete for microhouse build, order does not include 12 pieces of 10' and 1/2" rebarb, order is expected to arrive on Monday, September 16, updated Vendor Database
  • Two Honda generators picked up, TCM has 1 of 2
  • Monday, September 16th KC run - MoKan - bolts, Grainger - Return box, Justin Fuston - wheel rims
  • Mailed outstanding admin for James Slade
  • Updated internal OSE Budget tab Shuttleworth Budget pitch, addressing questions raised within spread sheet, corrected discrepancy identified via emails
  • 1st Prototyping Invoice to Shuttleworth, then edited and sent update (Invoice 1a)
  • Added Received and Accepted status to Material, RFQ, and Work Requisition
  • See LifeTrac 6 Discussions

Thur Sept 12, 2013

  • (Internal document) See Shuttleworth Budget Pitch Tab in OSE Budget

Wed Sept 11, 2013

  • Followed up with Cloverdale regarding wheel hubs quote, no need for quote
  • MoKan (816) 221-2064 September 9th order will arrive earliest on September 12th, but probably September 13th
  • Wednesday Blog Update Compiling Document
  • Updated LifeTrac 6 Material Requisition Form V.09-09-13 with MoKan order and Jason Fuston information regarding wheel hubs order - Material, RFQ, and Work Requisition
  • Added Audrey's routing product to Routing - added internal document disclaimer, but removed, no reason this shouldn't be an Open Source document
  • Corrected contract, added to Routing, and notified all stakeholders to review and provide concur or non-concur, feedback provided
  • Contacted Maxwell Health again, scheduled 2PM CST call with Andrew Brit (617) 329-9364
    • Updated Vendor Database with Maxwell Health info
  • Add Gary's Bobcat Q Attach to Routing tracker
  • Spoke with Maxwell Health, provided census information - representative is providing quotes
  • Added "Cut off Saws (HARBOR FREIGHT) and Bolts (MOKAN) - Go or send someone on Friday, bring Debit Cards to activate, MoKan receipt and Grainger return item." and Routing to Routine Executive Staff Meeting
  • Creating Shuttleworth Budget Pitch with a focus on expected expenses, not past expenses or budgeted numbers.

Tues Sept 10, 2013

Goals for the Week:

  1. Benefits - last week complete goal, but received midcourse correction when health care quotes were submitted
  2. Source Book-keeper and Tax expert
  3. Budget to Shuttleworth

Recap Last Week:

  1. Continue working ADP, third week
  2. Step Instructions and Sample Deliverables ongoing

Mon Sept 09, 2013

  • Processed RunADP - 02-18 September
  • Cloverdale confirms receipt of payment and steel pick up at 1015AM today. Expect delivery of steel at 1PM CST to FeF.
  • Confirmed with Lucas that LifeTrac 6 requires two 27hp Power Cubes; one 50hp Power Cube will not work due to pump requirements
  • Called Brother's Welding 816 253 9748 - looking for the contact information for a local CNC torch table
  • Logistics and parts ordering
    • Fastenel - 90 bolts/nuts in the workshop that need to be returned. The order was placed under Cropanganda Films, LLC. Use Siku Thompson as a reference. The funds should be returned to the credit card used to purchase the bolts. Address - 3520 Pear St St Joseph, MO 64503 Phone: 816-527-0172
    • MoKan - Pick up bolts. Receipt is in the office, located on OM desk - currently easy find since completed office admin/filing on (Thursday September 5). Address: 1508 E 9th St, Kansas City, MO 64106 Phone:(816) 221-2064
    • Grainger - Return box located on black bookshelf in office. Receipt or packing invoice in box. Address - 2300 E. 18TH St. Kansas City, MO 64127-2543 Phone: (816) 241-5600
    • Sweiger Shop - Pick up steel. Address: 5502 NE Dallas Rd, Weatherby, MO 64497 Phone:(816) 449-5582
  • LifeTrac 6 - added Material Requisition, FRQ, and Work Form V.09-06-13
  • Logged V.09-06-13 in Material, RFQ, and Work Requisition as form 101
  • Mat, RFQ, and Work Form V.09-06-16, all but hub mounting plates sent to Mokan at mokanfast@msn.com for sourcing.
  • Updated Vendor Database with Mokan's email address (not online), Brother's Welding contact information, and Jason Fuston's phone and email address (not found online)
  • Wheel Hub Mounting Plates
  • Left a message for Jason Fuston (816) 271-3692 - potential machinist located in Amity
    • Jason looking at design today, will return with quote and estimated time to machine
    • Forwarded design to Cloverdale for quote and estimated time to machine
  • Dancing Rabbit's Aaron Murphy - potential DPV and past contributor
  • Updated Operations 2013 with additional tabs (see tabs for specific updates)
  • Coordinated hardware pick up with MoKan
  • Routine Executive Staff Meeting - changed from Sept 9th to Sept 10th and added Design Sprint note
  • Maxwell Health responded to Friday's inquiry, coordinating meeting for Tuesday or Wednesday (Sept 9th or 10th)
  • Removed the following from Volunteer
    • Non-technical
  • Created Outdated Information: Volunteer

Sat Sept 07, 2013

  • Updated Bed Logistics
  • PL - following up with James Wise and Tom Griffing regarding design approval
  • PL - HabLab clean sweep needed
  • BOL forwarded to ED, PL, and DPV for review/confirmation
  • DM arrival and departure dates for the microhouse build - requested input
  • Internal document - Microhouse build invoice

Fri Sept 06, 2013

  • Healthcare mid-course correction - Per Colby's feedback following his review of quotes provided, I submitted a request to Maxwell Health for assistance with compiling health care and benefit packages.
  • Confirmed with Cloverdale Manufacturing that steel order is ready for pick up Monday (September 9).
  • Confirmed with Unishippers and Freightquote prior bids. Unishippers's bid increased and Freightquote's bid remained the same. Unishippers expected to source a truck within 2-3 days. Freightquote expected to source a truck within 1 day and promised to report status on Monday (September 9). Freightquote sourced a truck same day, Friday (September 6).
  • Provided complete invoice payment to Cloverdale - challenging due to lack of internet in Erie, PA (current location) - significant note: Cloverdale no longer accepts PayPal payments, only wire transfers
  • Freightquote followed up with Bill of Lading and coordinated with Cloverdale regarding logistics details. No need to coordinate between the shipping broker and vendor.
  • Confirmed with incoming DPV, arriving Wednesday or Thursday week of September 9 - POV

Thurs Sept 05, 2013

  • Cloverdale steel order ongoing due to machining issues. Cloverdale to provide pick up date as soon as possible.
  • Executive Staff Meeting with Catherine scheduled for Tuesday at 5PM CST, scheduled in OSE Schedule
  • Separated funds spend on CEB and Hablab consumables on three of the enclosed spreadsheet, OSE Budget
  • Held Routine Executive Staff Meeting and updated slides for next meeting September 09
  • CEB contract reworked
  • Admin filed in HabLab Office

Wed Sept 04, 2013

Tues Sept 03, 2013


Goals for the Week:

  1. Benefits
  2. Step Instructions and Sample Deliverables

Recap Last Week:

  1. Continue working ADP, third week
  2. Step Instructions ongoing

Mon Sept 02, 2013

Sun Sept 01, 2013

Archived Katie Log August 2013

Archived Katie Log July 2013

Archived Katie Log June 2013

Archived Katie Log March-May 2013

Retrieved from "https://wiki.opensourceecology.org/index.php?title=Katie_2013_Log&oldid=239159"