Kitty log

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Tues Nov 28, 2013

  • Reed Plumbing called, see Plumbing Log
  • Valerie Dannar, see Contract
  • Confirmed with Missouri glass (816-279-2768) that Microhouse glass order has come in - will pick up glass either today or tomorrow AM.
  • Routine Executive Staff Meeting updated with questions to resolve, see OM Priorities, Issues, Help Slide - 1. What is happening wrt OSE Chapters? Samuel Carlisle is emailing about the Berlin Chapter? 2. Would you like people to schedule speaking engagements at their academic institutions at the academic institutions availability or your availability?, 3. Do you approve a request to order slipcovers for the couches? 4. Where the latest CEB instructions are - Audrey has had some recent inquiries. 5. Regarding the 101 people emailed for DPVs, are we extending contracts to them prior to arrival or winging it? 6. Where can we put the wood delivery? Possibly build a space to keep it?
  • Shane 660-334-1688, $60 for a truckload 16-18 inches long and all wood that is greater than 10 inches in diameter he splits - added to Vendor Database
  • Transferred Handyman/woman Database to Vendor Database - added John and Carmen
  • Cloverdale Steel order lag time is 3-5 weeks with 1 week for processing
  • Updated OSE Budget - need to transfer into Quicken for reporting
  • Returning from FeF - picked up hardware for dishwasher installation and mold resistant paint

Mon Nov 27, 2017

  • FeF Improvement Form - 1) Lid improvements 2) Concrete sealer (info from Wisegeek) in HabLab bathroom: a) Film Formers - glossy or wet-look or b) Penetrating sealer - matte look - Compound may need to be periodically stripped and reapplied to keep the concrete in good condition 3) Screen door 4) Landscaping - mow FeF 5) Paint HabLab interior wood walls and exterior trim
  • Plumbing, see Plumbing Log
  • OSE's recent Ameren bill forwarded to solar installers
  • OSE Organization and Operations Manual
    • added OSE Contract Template 2013, saved V.09-26-13 which is organized by position, created V.10-15-13 which is organized by functional areas with responsible positions noted
    • transferred all protocols from V.09-26-13 structure to V.10-15-13 structure - recruiting and onboarding executive staff, protocol for reviewing and approving ops manual, Design Sprint Agenda, contract responsibilities, travel, Routine Executive Staff Meeting, mail handling, travel expense, media relations, OSE Wednesday Blog Update, Critical, IT, Vendor, and Media Account Management, positional emails, protocol templates (not effective or used - consider trashing), selecting a vendor, statement of work, server information, water information, standard correspondence, embedding html, DPV work schedule
  • Scrubbed OSE Schedule share settings
  • Updated Routine Executive Staff Meeting
  • Received Cloverdale quote - to transfer funds, BofA mandates that OSE signs up for safepass because transfer is greater than 5K, so 1) verified that safepass did not add additional monthly fees 2) signed up for safepass 3) transferred funds
  • Added TCM's response to OSE Purchase Inquiry Template - added Henry to Product Inquiry and Wait list
  • LifeTrac 5 issues - Rob Huffman, "The joystick valve that does the lift and tilt has had a leak since we've had it and it's getting worse. I started to take the valve apart and realized that it's something -- an O ring maybe -- way down inside there. I'm wondering if you think this is something that the manufacturer or the place the valve was purchased can replace...as in just exchange the whole valve. I'm not sure which of those two places to call or even what to call the thing if I did call them can you point me in the right direction?" Need to coordinate technical support and possibly The Spark's part sourcing, see Vendor Database
    • Emailed Lucas
  • Requesting Marcin's approval for requisition form logged
  • Updated contact information here - found 2012 accounting spreadsheets - see this page for OSE's 2011 990-N
    • Accessed OSE Gnucash files - confirmed meeting with Shirley on Thursday Oct 17th to determine whether current accounting set up will is sufficient for 2012 taxes
  • Received Prototype Assessment from Gary, added to LifeTrac 5 and LifeTrac 5 Prototype Assessment

Sun Nov 26, 2017

  • Shipping Terms Glossary
  • Packages brought in from workshop to HabLab - printing paper, stamps, legal pads, space heaters, Scott Madder's packages
  • Wednesday Blog Update Compiling Document
  • LifeTrac 5 - controller arm leak (cylinder valve) - 718.415.0890
  • Tried to confirm receipt of Cloverdale order with Chad - left message - 402.571.8824
  • Reimbursed Rob for Shipping Freight
  • Removed opensourceecology@gmail.com email from the Donation Options wiki page
  • Pilot Project email chain and need to coordinate translations - OSE Chapters would fill this role
  • Created Oct 14-18 space on DPV Work Plan - requested plan be updated

Goals for the Week:

  1. Re-do insurance search
  2. Address OSE trademark mail
  3. OSE Accounting - meet with Shirley to check books and address merging of GNUcash with Quicken - plan 990 submission

Last Week's Recap:

  1. Re-do insurance search - no progress
  2. OSE Accounting - all transactions from BofA inputted and verified

Sat Nov 25, 2017

  • Put Chris R. arrival and departure times in OSE Schedule
  • Meeting notes for Daily Product Development Meeting
  • Office trash taken out - R&W did not pick up trash this Thurs - confirmed with R&W that OSE's debit card on file was void (8851), provided updated debit card (2595)
  • Thank you Elifarley for removing the border, see updated OSE Logo
  • Created Letterhead V.10-11-13 and Letterhead V.10-11-13-1018 - unable to place the heading information to the left of the logo, format challenge
  • Added direction to Recruiting Meeting Notes
  • Waiting on wordpress for forward new password link - purpose - access blog for updates
  • Solar installers info'd that Ameren is unable to discuss OSE's electrical capacity today - moving meeting to Monday/Tuesday
  • Quicken Called BofA - realized that Quicken has only downloaded transactions from June 18, 2013 to present
    • Labeling transactions from May 2013 to June 2013
    • Realized Quicken is not capturing all transactions listed in BofA, BofA is not listing all transactions captured in manually inputted OSE Budget - action required: verify every single transaction in quicken against those in BofA and OSE Budget - currently 363 transactions
    • Manually inputted all BofA April transactions into Quicken - confirmed each transaction from May 2013 to October 10 2013 using BofA transactions - found mistakes and corrected
    • Set up accounts receivable in Quicken based on today's date - will backdate and ensure transactions are not duplicated when meet with Shirley - SESLOC, True Fans, Marcin, Shuttleworth Prototyping, Shuttleworth Staff Funds
    • Cash Flow Jan-Oct 2013 and Cash Flow Oct 1-11 2013 generated from Quicken using Marcin's Cash Flow diagram and BofA transactions - used Cash Flow diagram to define chart of accounts or categorize transactions
  • The Feast paperwork sent
  • 816-749-4482 - LaborMax, requested Mark return at 12PM on Monday and 930AM on Tues-Friday of next week
  • Bed Logistics - DPV stipend provided

Fri Nov 24, 2017

  • HELP by removing the border from OSE's logo: OSE Logo Black
  • Quicken chart of accounts or category labeling (252 labels total), June to August completed today - using Marcin's CashFlow product for labeling direction (see Oct 9 log for CashFlow product) - registered Quicken, direct connected to BofA to update Quicken - 46 new transactions to label - completed labeling 46 new transactions - next step to meet with Shirley to answer specific questions and input additional funds that do not direct connect
  • Refilled propane tank for HabLab
  • HabLab office mail scrub and receipt filing (admin time)
  • Handyperson Database - added 2 Marks, Casey
  • The Feast personnel are unable to access Marcin's prezi slides - outstanding item completed - Kate Fisher confirmed receipt
  • Email forwarding re-set up:
    • gary@ > Forwarding to productlead@
    • productlead@ > Forwarding to marcin@
    • ed@ > Forwarding to marcin@
    • TechCommunity@ > Forwarding to audrey@
    • documentation@ > Confirmation code sent to rob@ - Action needed: 1) Input code into documentation@ 2) Check the box to enable forwarding completed
  • Solar installers available today or tomorrow at 2PM CDT - confirming Marcin's availability, confirmed
  • Confirming Chris R. arrival time
  • Processed payroll for October 2-18th
  • [Term. Admin] - bedframe reimbursement mailed
  • Letterhead - Yellow and Black
  • Ordered 3 double-paned, tempered glass units from Missouri Class Co. (based in St. Joe)816-279-2768, POC Connie - Chris R. placed the order - 1822 Frederick Ave, Saint Joseph - Pick up glass on Th or Fr of next week
  • LaborMax - 14-15 October (M-T) Mark for Backhoe, 16 October (W) Mark for stucco of North side of the workshop, 17-18 October (Th-F) Mark for microhouse, 21-22 October (M-T) Mark for microhouse and other tasks
  • Note: Stucco directions - 2 shovels of dirt, 3 shovels of sand, 1 cup of cement, 1/2 cup of lime - STEPS: 1) Use 2 shovels of dirt + 1 shovel of sand plus water + mix 2) add cement + lime 3) add remaining sand

Thur Nov 23, 2017

  • Called LaborMax to bring Mark Applegarth back: 816-749-4562
  • Contacting Randy (solar installer) to confirm whether he will be able to come by FeF Thursday or Friday to speak with Ameren
  • Marcin's Cash Flow product - using Marcin's document for direction > inputing catagories into Quicken for the month of September and mid-August
  • Updated Routine Executive Staff Meeting
  • Replacing Required Labor Law posters - here and here - per companies mentioned below, fee for non-compliance is up to $17K
    • Per the above link, companies are scamming local businesses into purchasing these free posters - today OSE received a phone call and mailing from such company
    • 866-268-9626 ADP Labor Law Poster Service Team - called to replace posters, awaiting return call
  • PSWD of DeKalb County is emailing a paperwork to set up automatic payments (816.393.5311 - account number 07-3270-00) to katie@
  • BofA PayPal - HammerspaceHobby monthly membership - automatic reoccurring payments via BofA PayPal
    • Updated OSE Budget - repeat expenses tab and operating budget tab
    • Updated BofA PayPal primary phone number - 816-449-1239
    • Updated BofA PayPal card - 2595 from 8851
    • Updated Critical, IT, Vendor, and Media Account Management with Hammerspace Hobby membership
  • The Feast - Prezi access to katisher@feastongood.com
  • Updated Admin Log
  • DM check mailed, but dated October 15, 2013
  • HabLab laundry ongoing
  • Created Copy of OSE Budget - deleted OLD spreadsheets and work product from current OSE Budget
  • Reimbursed DPV for design purchase (check 1119)
  • Completed paperwork - mailed to included address, also see Admin Log

Wed Nov 22, 2017

  • Emailed Melissa, LaborMax, to find out if there are height restrictions for temporary workers (melissa.miller@labormaxstaffing.com) - if none, then requesting Mark Applegarth for Thursday 1000AM microhouse roofing help - Chris R. "The roof is pitched at 20 degrees. This is about 4.5:12, when using the standard nomenclature for roof pitches."

Tue Nov 21, 2017

  • Re-sent The Feast presentation to Kate, last sent to Miraya on September 23, 2013
  • OSE and ESW partnership - is OSE speaking with a POC at ESW or does OSE need to find a POC to begin this discussion?
  • LaborMax invoice, paid to Nicole Koedatich Corporate Office PO Box 900 Kearney, MO 64060 816-903-5555
  • ProcessOn Account: 5252e9460cf2fbb4e41ba3bd, Speaking Arrangement Process
  • Chis R. confirmed microhouse blog's technical points
  • Coordinating Catherine and Lisa's quick discussion for a blog update re: microhouse and working with OSE
  • Contractor Agreement to microhouse contributors

Mon Nov 20, 2017

  • Admin work
  • Mailed Catherine's glasses
  • Spoke with solar panel installers - need to meet next week at FeF to speak with Ameren representatives together

Sun Nov 19, 2017

  • Bed Logistics - linens from microhouse surge to the wash, reorganize current DPVs into separate rooms
  • DPV meal prepped (into crockpot)
  • Labor Max's Mark Applegarth - possible handyperson
  • Updated Budget
    • see Operational Budget tab and the transfers between accounts
    • See repeat Expenses tab
  • Recruiting Meeting Notes
  • To do - provide DPVs with meal stipend
  • Squared microhouse expenses with Chris R.- mailed expense to Ryan Zaricki (TCM created Letter Head)
  • Reimbursed Code and Emmett for gas to MCI (Route from FeF to MCI is 132 miles at 0.14 per mile, total gas cost is $18.50)
  • Local Maysville, MO papers: DeKalb County Record Herald 816-449-2121, Cameron Citizen Observer & Shopper 816-632-7281
    • Called Record Herald (2PM CDT) - no one answered, no voicemail
    • Called Cameron Citizen Observer & Shopper - classified@mycameronnews.com, goes to Kristen - she will work the add up and return for approval, cost is $10 per 25 words or 5 lines, then $1 per additional line
  • Local POC for DeKalb County information: depclerk@centurytel.net
  • Forwarded 2 time lapses to Lisa - Bricks and Plastering
  • TCM Product - FeF Improvement (Responses)
  • SHOP Marketplace - can apply now, eligibility is known by mid-November, coverage begins January 1, 2014 - BCBS needs a 30 day notice to cancel the plan, there is no penalty to cancelling. Broker recommends keeping BCBS for a year to avoid the unforeseen glitches and see where rates are heading for 2015.
  • Updated Ops Manual with, "All documents not classified as internal documents, using the following classifications, are assumed open source." - will remove OPEN SOURCE classifications as I find them - removed OPEN SOURCE from Microhouse Prototype Assessment
  • Pushed General Development Deliverables to Catherine for input regarding clarity and process
  • Routine Executive Staff Meeting - archived Oct 01 meeting and updated Oct 09 meeting
    • Removed OPEN SOURCE from 15 slides
    • Changed out Development Board link and inputted General Development Board link (Slide 4)
    • Backhoe and Ironworker updates to current week's projects

Sat Nov 18, 2017

Goals for the Week (Late to post):

  1. Re-do insurance search - this goal is carried over from the previous week
  2. Create a chart of accounts and input categories into Quicken for September timeframe - Shirley will check work prior to moving into August, July, etc.

Recap of Last Week (Late to post):

  1. Insurance search ongoing
  2. Employee Healthcare decision complete - broker will update OSE on status of paperwork and expects healthcare cards in one to two weeks

Fri Nov 17, 2017

  • CDT and CST - Central Daylight Time and Central Standard Time - FeF is now in CDT
  • Menards run - Blue Tarp
  • Labor Max workers enroute
  • Submitted additional information to Labor Max - Principal and Trade References
  • Skype downloaded to OSE01 (Windows 8)
  • Added Southerlands to Vendor Database
  • Updated OSE Budget from mid September through October - many of the quarterly supplies purchased in July do not need to be restocked - list of quarterly supplies that need restocking: printer paper, stamps (not purchased in July), earplugs, printer ink (purchased), legal pads
    • Updated Repeat Expenses to reflect current state
  • Ameren bill paid
  • Spoke with Karien
  • Baked unacceptable brownies for Lucas's departure - non critical skill to possibly improve

Thur Nov 16, 2017

  • Wal-Mart run - DVD tapes
  • Lowes run - Concrete
  • Called Labor Max - requested Sept 30th workers to return at approx. 0930AM CST
  • Submitting healthcare paperwork - Wage and Tax Form
  • Post office run
  • Provided solar installers with additional information regarding OSE's expected future electricity use - 1) anticipate volunteers onsite during the winter months will increase short-term electricity use due to heating needs 2) future workshop date is not laid down
  • Updated Blog Compiling Document
  • Critical, IT, Vendor, and Media Account Management - added Quicken

Wed Nov 15, 2017

  • Best Buy run (closed), Wal-Mart run for DM tape
  • Temp Workers research here - Temporary Work Agencies - identified the agency Elliot sourced during FeF clean up
    • Labor Max providing 3 temporary workers - cannot operate vehicles and/or equipment
  • Provided Todd Childers with first round of paperwork for employee medical
  • Speaking with BofA about Quicken/QuickBooks - offers full payroll for $79 per month plus $2 per employee without OM needing to process each month
    • Set up Business Advantage
  • Met with Shirley from 220-420PM CST - Quicken, healthcare compliance paperwork, 990 or 990-EZ
  • Spoke with BofA - takes 12-24 hours to show the channel in Quicken (linked to BofA)
    • BofA representative Josh Brall (866.953.2481 Ext. 1402361, joshua.brall@bankofamerica.com, "I have verified with our support that you will not have any problems with a sync of the information to Quicken and I turned on the correct channel: Our Tier 2 support for the Quicken is: 800-887-5749(option 2) - direct support for quicken

Tue Nov 14, 2017

  • Updated Routine Executive Staff Meeting Other Tasks - Email Admin task for ED, Sourcing Ironworker and Backhoe Leads, Healthcare
  • DPV Candidates with RVs are directed to Camp Pony Express - FeF's infrastructure does not support RVs at this time, but it is a future state goal
  • Updated OSE Schedule with OSE Off re: Dec 23-Jan03 and OSE Off re: Nov 28-29 - removed all work events during this time, left Design Sprint as Tentative
  • Release waivers on hand for - Chris R., Cody H., John M., Seth J., Rob B. (all participants accounted for) - updated Bed Logistics - removing Lilly/Caleb
  • See internal document - Admin, Sept 29, 2013
  • OSE received 501(c)(3) status, here (internal document due to sender's restrictions)
    • Added Taxes (Form 990) to Corporate Calendar - November 15, 2013 (Shirley is aware of this deliverable) and May 15, 2014, 2015, etc.
    • Added Determination Letter, email, and Compliance Guide to 501c3 Application
    • To Do
      • Read Determination Letter and Compliance Guide
      • Submit the Missouri Tax Exempt Application - Form 1746 or Google Doc Form 1746 - To do must first, meet with Shirley to prepare financial statement (Monday September 30), Board of Directors approve Bylaws
      • Before soliciting funds in Missouri submit the Initial Registration Statement, See here for where to submit
      • Nonprofit resource library
  • Response sent to Kathleen Sharp - reconnect after 2013

Mon Nov 13, 2017

  • Met with Catherine - discussed budget, accounting (bookkeeper arriving Monday), Routine Executive Staff Meeting, future state and where she help - recommend Catherine help with re-application to Shuttleworth and proofreading Deliverable Board Steps for clarity (her experience with process in large and small organizations would benefit the execution of the Deliverable Board)
  • Bought can openers for HabLab and snacks for Microhouse builders
  • Confirmed dinner cook time - 10min prep, but 4hr cook - ensuring responsible cooks are given a heads up
  • Internal spreadsheet
  • Internal document
  • Updated DPV Chore Chart
  • Updated DPV Meals, corrected DPV Work Plan formatting
  • Picked up DM from MCI
    • Best Buy run to replace an Canon battery for OSE's camera
  • Fitted volunteer's mattresses with mattress protectors - ensuring HabLab cleanliness standards are raised and met - Lesson Learned: Need to inbrief volunteer when they arrive or immediately soon after
  • Removed food from living areas in HabLab and returned to kitchen
  • See Admin for additional updates
  • Emailed Randy and Dave for status on Ameren's acceptance of OSE's solar installation - last status was on September 23, Randy was waiting on Ameren's response and would reach out to his Ameren POC
  • Wired 1/2 of OSE laser invoice funds to Nortd Labs e.U - informed Stefan (email)
    • made a note for second payment, due November 9, 2013 in OSE Schedule
  • Added Marcin Off Site re: Laser to OSE Personnel calendar (November 1-9)
  • Archived Routine Executive Staff Meeting from 09-25-13 and created V.10-01-13 - updated personnel off site days

Sun Nov 12, 2017

  • Grocery store for micro house
  • Medical Clinic with DPV
  • Bed Logistics updated and shuffled to accommodate changes
  • Internal document
  • Subscribed to MO Department of Labor newsletters

Sat Nov 11, 2017

  • Possible 2-230PM appt. with Shirley Marshall, Maysville Accountant and Tax POC - rescheduled to Monday
  • Edited Workshop Guidelines removing all first person and excess or subjective points
  • Edited DPV Orientation and Message Board, adding Factor e Farm Community Standards
  • Cody arrived, forms filed
  • Sweiger Shop run complete, sprockets in workshop
  • Coordinated with Catherine regarding accounting, banking sit down for Saturday at end of day
  • Finished HabLab laundry
  • Reworked Bed Logistics, see magnetic board in HabLab, based on Sept 26 volunteer updates from Chris
  • Confirming with specific volunteers their housing during microhouse build - Cameron or HabLab
  • Rob Kirk's admin paperwork mailed - info'd Rob via text msg
  • Processed payroll for October 1, 2013

Fri Nov 10, 2017

  • Completed Executive Staff Meeting
  • HabLab laundry
  • HabLab water filter - researched filter, ordered replacement filters (X2), cost ~$200 - created GE SmartWater Fitler
  • Confirming NASA meeting options
  • For reference, OSE Google plus page
  • For future cook/cleaning advertising - Dekalb County Record Herald - 201 N Polk St - Maysville, MO 64469-9089 (816) 449-2121

Thur Nov 9, 2017

  • Microhouse
    • Ordered from Eccotemp at 1-866-356-1992: tankless hot water heater: 1) FVI-12LP tankless h20 heater, SKU is 122 0001, cost is $339 2) 18" vent extension, SKU is 120 0030, cost is $19.95, Arrive in 3-5 days
      • Order Confirmati​on (#10227664​)
    • Gerhard's Appliances at 215-529-8919: stove: 1) 20" wide Avanti gas range, model number G2002CW, cost is $386.88, shipping is $99, Arrive in 2 weeks
    • Menards order complete - expect delivery on Thursday
  • Updated Vendor Database with the above vendors
  • Updated Bill of Materials Microhouse
  • Reviewed today's blog update by Lisa
  • Corporate Calendar created. Added the following events - 1) Taxes November 15, 2) Shuttleworth re-application 1st Draft 3) Shuttleworth re-application Final Draft
  • Bed Logistics - at capacity for the microhouse build
  • HabLab organizing - moved 3D printer from work area and stored in back room (labeled), clutter flush of items around HabLab
  • Trip to Maysville to source cleaning person - none found
  • Microhouse meals planned

Wed Nov 8, 2017

  • Confirmed that Maxwell Health is still in progress of sourcing quotes
  • Revised Factor e Farm Community Standards - forwarded to Executive Staff for Routing
  • Updated Wednesday Blog Update Compiling Document
  • Paid Ameren bill and signed up for Direct Pay, which will take time to process, so must continue manual payments until notified via email
  • Confirmed address with The Spark crew for power cube delivery - expected to arrive in 3 business days
  • Added Payless (aka Cameron) Concrete and Talbot Construction to Vendor Database
  • Forwarded ED's presentation to Miraya, The Feast and confirmed bio and headshot sent on Sept 4, 2013
  • Rescheduled meeting with Shirley Marshall re: accounting and taxes
  • Internet and Phone down - updated OSE Internet and Phone - CenturyLink with information and action
  • Concrete sourcing re: microhouse foundation
    • Cameron Concrete, (816) 632-3683, 726 W Prospect St Cameron, MO 64429 - no answer, left message
    • Bottorff Construction, (816) 632-3091, Cameron, MO 64429 - no answer, left message
    • Quoted me, but asked additional questions, see below - Keystone Construction, (816) 294-6217, 616 W 3rd St Cameron, St joseph, MO 64429‎ -
      • Is the slab formed up? - It is more like a footer than a slab. It's sometimes called a grade beam. It's about 9.25" thick, 1' wide, with exterior dimensions of 14' by 14', Marcin is placing forms today.
      • Is the plumbing complete? - Marcin is placing today.
      • Is the re-barbing complete? - Marcin is placing today.
      • Is there a footing done (without footing, they will not pour)? There is no footing. Actually - this is the footing.
      • Is there plastic laid over it? - We were not planning to lay plastic into the formwork.
      • For less that 3 cubic feet it will be called a Short Load, which costs approximately $650-$700
      • What is the length and width? - 14' x 14' exterior. 12' x 12' interior. It is a large square, 1' wide - the middle is open.
    • Said they would be able to do it, but I was not able to reconnect with them after initial quote - Payless Concrete, (816) 632-8894, 726 W Prospect St Cameron, MO 64429‎, for 2.0 cubic yards the cost is approximately $350-450
    • Alan Russell Construction, (816) 664-2526, 310 Sheridan St Turney, MO 64493‎ - no answer, left message
      • Returned my call at 850PM CST, unable to help due to short timeline, but ideal future vendor - willing to work-in jobs on the weekend if needed
    • Lehr Construction, (816) 232-4431, 2115 Frederick Ave St Joseph, MO 64506 - no answer, left message
    • Clark Construction, (816) 262-4979, 4506 Gene Field Rd St Joseph, MO 64506 - no answer, left message
    • Above & Beyond Concrete, (816) 279-9912, buys concrete from Payless Concrete
    • Mudjacks, (816) 271-5551, does not pour concrete, but lifts sunken concrete
    • McFadden Construction, (816) 279-1900, no smaller than parking lots and driveways
    • Precision Foundation Contractors, (816) 232-6147, phone line disconnected
    • Shouse Concrete Construction, (816) 232-7837, does nor sell concrete - only builds foundations
    • Mead Concrete, (816) 805-8397 - no answer, left message
    • Budget Home Repair, 816-273-6489, business focus is more repair work than new work
    • St. Joe Brick, (816) 238-6282
    • Talbot Construction, (816) 390-9927 - no answer, left message - returned call and quoted $550
    • Wood Sand Construction, (660) 663-4380 - no answer, did not leave message

Goals for the Week:

  1. Re-do insurance search
  2. OSE Accounting
  3. If receive Healthcare quotes this week, ensure decision regarding which quote is expedited

Recap of Week:

  1. Re-do insurance search - did not accomplish
  2. Awaiting Healthcare quotes

BofA

  • Options to integrate BofA with accounting software
    • Direct Connect - open software, then directly connect to Bank of America account
    • Web connect - download online banking information and load download into the software
    • Purchase accounting software separately from BofA (online or on a cloud) - Quicken or QuickBooks(business)
  • BofA Tools
    • Account Management tool ($15) - provides Direct Connect, option for additional users, option to see multiple accounts (for multiple businesses) under one roof
  • BofA Checking Accounts that provide additional tools/services
    • Business Fundamentals - For accounts with lower balances and not many transactions, provides one checking and one savings, must maintain $5,000 in account to waive fee ($18.95)
    • Business Advantage Relationship - Provides Account Management tool, two checking accounts, one savings account, multiple account IDs, must maintain $15,000 in account to waive fee ($29.95)
  • Ordered more BofA OSE checks

Tues Nov 7, 2017

Mon Nov 6, 2017

  • Updated Bed Logistics using Chris R's Sept 19 inputs to Microhouse Prep/Checklist updates
  • Changed weekly reminders to the following:
    • Friday Rmdr - For Monday: 1) Goals and 2) Executive Staff Meeting Slides
    • Monday Rmdr - For Tuesday: 1) Blog Highlights and 2) Design Sprint Agenda Input

Bolts

Gravel ongoing

  1. Order 1 truck of gravel for today for the driveway: driveway from the road to the north side of workshop.
  2. Order the Microhouse gravel order for Friday (tomorrow). Unload from the North side.
  3. Order 1 truck of gravel for the workshop parking lot.
    1. Prior to ordering:
      1. Edges need to be smoothed and the metal piles need to be moved (few hours).
      2. Fill trenching holes
      3. Hold on to the gravel for the parking lot until after the Microhouse build
  • Called APAC and changed gravel order to September 20
    • 1 truck of 3/4 inch cleaned for Microhouse
    • 1 truck of 2 inch base for driveway from the road to the north side of the workshop
  • Cancelled additional trucks until parking lot is prepared
  • Driver requires a check upon delivery
  • Callled APAC and changed gravel order to September 19
    • 2 trucks of 2 inch base for driveway from the road to the north side of the workshop (PM)
    • 1 truck of 3/4 inch cleaned for Microhouse is still scheduled for September 20 (AM)

Fri Nov 03, 2017

  • MoKan bolts expected to arrive at MoKan September 19 at 11AM CST
  • Updated Bed Logistics using Microhouse Prep/Checklist
    • Depending on arrival dates of microhouse participants, may be able to house everyone - need to confirm arrival and departure dates
  • Updated Material, RFQ, and Work Requisition, Bill of Materials Microhouse with gravel order status (requisition form 102), and LifeTrac 6 bolts requisition form 103.
  • Added Factor e Farm Site Plan to Outdated Information category
  • Routine Executive Staff Meeting - updated slides for September 23 meeting:
    • Included confirmed Shuttleworth Deliverables
    • Personnel Offsite - ED from November 1-4 re: 100 watt laser cutter
    • Current week microhouse priorities: Press bricks, assess personnel logistics, Current week OSE Structuring priorities: Tax/Accounting, Healthcare, Insurance
  • Renamed Master Product Development Board to Deliverable Board, see Development Process
  • Weather
    • Gravel plan - order 3 trucks of 1 to 2 inches of gravel, 1 truck to cover the road to the end of the workshop, and another 2 trucks to touch up and to extend the workshop parking, using LifeTrac to smooth over
    • Arriving after 9AM on Monday, 23 September:
      • For microhouse: 3/4" cleaned gravel, approximately 18 tons
      • For workshop driveway: 2 inch base is 2 inch size rock and down, cost is $10.70 per ton with delivery cost of $4.85 per ton, 3 trucks with 18 tons per truck
    • Total (without tax) is approximately $400 for microhouse and $900 for workshop drives

Thur Nov 02, 2017

  • Ordered replacement printer cartridges - cartridges were replaced today
  • Admin - reimbursed Rob for travel and Trovebox
    • Created Trovebox wiki page for information regarding subscription
  • Updated Material, RFQ, and Work Requisition with current status of orders - 2 orders pending
  • Added Modular Wheel Req form to LifeTrac 6
  • Set up Ameren reoccurring payments and paid current Ameren bill
  • Updated Wednesday Blog Update Compiling Document
  • Created Travel Expense Log
  • 3 of 4 payments due by the end of the month > Mailing the entire remaining balance to Bradley Morris for invoice 21214
  • Gravel calculator
    • Gravel map for gravel calculations
    • Enter desired materials depth: >>> 1.75 inches
    • Total coverage area is 6452 square feet
    • Estimated materials required is 34.85 cubic yards
    • Approximately 1 cubic foot is equal to 100 pounds or 0.05 ton, 1 ton of gravel is around 20 cubic feet
  • Requested input from Master Planner and Marcin regarding future Master Plan for input to gravel laydown
  • Requested expected date for quote return from Maxwell Health
  • Reimbursed TMC for September 14 hardware purchase (soap stone, grease tubes, ear plugs, duct tape)
  • Admin - filed J&G Metal Shop receipts
  • Added J&G Metal Shop Driving directions to Vendor Database, added Construction to dropdowns
  • Inspected packing of TAZ - mailing reimbursement to John Stager for TAZ shipment
  • Updated plumbing log

Goals for the Week:

  1. Re-do insurance search
  2. If receive Healthcare quotes this week, ensure decision regarding which quote is expedited

Recap Last Week:

  1. Benefits - Contacted Maxwell Health for quote - requested quote status September 17
  2. Sourced Book-keeper and Tax expert - meeting with her September 23rd
  3. Budget to Shuttleworth complete

Wed Nov 01, 2017

  • To Do - order APAC 816.632.2319 16 tons of 3/4" washed gravel
    • FROM AUDREY: Marcin said that "cleaned" gravel is fine...APAC does not have washed gravel, only cleaned. They can deliver (most likely) same day if we call at 7am; otherwise, next day. They are open Mon-Fri from 7-3:30. Cost for 3/4" cleaned gravel: $14.90/ton plus tax, delivery charge is $4.84/ton. A truck typically holds 18-19 tons. Also...3/8" gravel is $13.85/ton (for use on pathways, etc). We will need to wait until the ground dries.
  • MoKan order, see LifeTrac 6, picked up and 90 additional 10" bolts ordered for pick up on Wednesday, September 18
  • Grainger parts from LifeTrac 5 build returned
  • Sprocket dropped off at Sweiger Shop for machining - no additional parts requested, no chains requested
  • BofA debit cards activated
  • Honda generator returned to FeF

Wed Nov 1, 201

Tue Oct 31, 2017

  • Addressed connectivity problems, see OSE Internet and Phone - CenturyLink
  • Shuttle worth Pitch received, signed and returned
  • Maysville Tax Service - Shirley Marshall - (816) 449-5344, updated Vendor Database
    • September 23, 2013 meeting - research BofA Quicken Book requirements prior to meeting
  • Wheel Rims (4) ordered from Justin Fuston, see Vendor Database
  • Menard's (816-901-3061) order, placed by Chris, complete for microhouse build, order does not include 12 pieces of 10' and 1/2" rebarb, order is expected to arrive on Monday, September 16, updated Vendor Database
  • Two Honda generators picked up, TCM has 1 of 2
  • Monday, September 16th KC run - MoKan - bolts, Grainger - Return box, Justin Fuston - wheel rims
  • Mailed outstanding admin for James Slade
  • Updated internal OSE Budget tab Shuttleworth Budget pitch, addressing questions raised within spread sheet, corrected discrepancy identified via emails
  • 1st Prototyping Invoice to Shuttleworth, then edited and sent update (Invoice 1a)
  • Added Received and Accepted status to Material, RFQ, and Work Requisition
  • See LifeTrac 6 Discussions

Thue Oct 31, 2017

  • (Internal document) See Shuttleworth Budget Pitch Tab in OSE Budget

Fri Oct 27, 2017

  • Followed up with Cloverdale regarding wheel hubs quote, no need for quote
  • MoKan (816) 221-2064 September 9th order will arrive earliest on September 12th, but probably September 13th
  • Wednesday Blog Update Compiling Document
  • Updated LifeTrac 6 Material Requisition Form V.09-09-13 with MoKan order and Jason Fuston information regarding wheel hubs order - Material, RFQ, and Work Requisition
  • Added Audrey's routing product to Routing - added internal document disclaimer, but removed, no reason this shouldn't be an Open Source document
  • Corrected contract, added to Routing, and notified all stakeholders to review and provide concur or non-concur, feedback provided
  • Contacted Maxwell Health again, scheduled 2PM CST call with Andrew Brit (617) 329-9364
    • Updated Vendor Database with Maxwell Health info
  • Add Gary's Bobcat Q Attach to Routing tracker
  • Spoke with Maxwell Health, provided census information - representative is providing quotes
  • Added "Cut off Saws (HARBOR FREIGHT) and Bolts (MOKAN) - Go or send someone on Friday, bring Debit Cards to activate, MoKan receipt and Grainger return item." and Routing to Routine Executive Staff Meeting
  • Creating Shuttleworth Budget Pitch with a focus on expected expenses, not past expenses or budgeted numbers.

Fri Oct 27, 2017

  • Midcourse correction for LifeTrac 6 Development: team is shifting dual focus of 1) structuring Development Process and working 2) LifeTrac 6 to single focus targeted at completing LifeTrac 6
  • Routine Executive Staff Meeting - posted and updated meeting slides for September 16, 2013
  • Updating Operating Budget through current BofA transactions
  • Creating Shuttleworth Budget Pitch

Goals for the Week:

  1. Benefits - last week complete goal, but received midcourse correction when health care quotes were submitted
  2. Source Book-keeper and Tax expert
  3. Budget to Shuttleworth

Recap Last Week:

  1. Continue working ADP, third week
  2. Step Instructions and Sample Deliverables ongoing

Wed Oct 25, 2017

  • Processed RunADP - 02-18 September
  • Cloverdale confirms receipt of payment and steel pick up at 1015AM today. Expect delivery of steel at 1PM CST to FeF.
  • Confirmed with Lucas that LifeTrac 6 requires two 27hp Power Cubes; one 50hp Power Cube will not work due to pump requirements
  • Called Brother's Welding 816 253 9748 - looking for the contact information for a local CNC torch table
  • Logistics and parts ordering
    • Fastenel - 90 bolts/nuts in the workshop that need to be returned. The order was placed under Cropanganda Films, LLC. Use Siku Thompson as a reference. The funds should be returned to the credit card used to purchase the bolts. Address - 3520 Pear St St Joseph, MO 64503 Phone: 816-527-0172
    • MoKan - Pick up bolts. Receipt is in the office, located on OM desk - currently easy find since completed office admin/filing on (Thursday September 5). Address: 1508 E 9th St, Kansas City, MO 64106 Phone:(816) 221-2064
    • Grainger - Return box located on black bookshelf in office. Receipt or packing invoice in box. Address - 2300 E. 18TH St. Kansas City, MO 64127-2543 Phone: (816) 241-5600
    • Sweiger Shop - Pick up steel. Address: 5502 NE Dallas Rd, Weatherby, MO 64497 Phone:(816) 449-5582
  • LifeTrac 6 - added Material Requisition, FRQ, and Work Form V.09-06-13
  • Logged V.09-06-13 in Material, RFQ, and Work Requisition as form 101
  • Mat, RFQ, and Work Form V.09-06-16, all but hub mounting plates sent to Mokan at mokanfast@msn.com for sourcing.
  • Updated Vendor Database with Mokan's email address (not online), Brother's Welding contact information, and Jason Fuston's phone and email address (not found online)
  • Wheel Hub Mounting Plates
  • Left a message for Jason Fuston (816) 271-3692 - potential machinist located in Amity
    • Jason looking at design today, will return with quote and estimated time to machine
    • Forwarded design to Cloverdale for quote and estimated time to machine
  • Dancing Rabbit's Aaron Murphy - potential DPV and past contributor
  • Updated Operations 2013 with additional tabs (see tabs for specific updates)
  • Coordinated hardware pick up with MoKan
  • Routine Executive Staff Meeting - changed from Sept 9th to Sept 10th and added Design Sprint note
  • Maxwell Health responded to Friday's inquiry, coordinating meeting for Tuesday or Wednesday (Sept 9th or 10th)
  • Removed the following from Volunteer
    • Non-technical
  • Created Outdated Information: Volunteer

Tue Oct 24, 2017

  • Updated Bed Logistics
  • PL - following up with James Wise and Tom Griffing regarding design approval
  • PL - HabLab clean sweep needed
  • BOL forwarded to ED, PL, and DPV for review/confirmation
  • DM arrival and departure dates for the microhouse build - requested input
  • Internal document - Microhouse build invoice

Wed Oct 11, 2017

  • Healthcare mid-course correction - Per Colby's feedback following his review of quotes provided, I submitted a request to Maxwell Health for assistance with compiling health care and benefit packages.
  • Confirmed with Cloverdale Manufacturing that steel order is ready for pick up Monday (September 9).
  • Confirmed with Unishippers and Freightquote prior bids. Unishippers's bid increased and Freightquote's bid remained the same. Unishippers expected to source a truck within 2-3 days. Freightquote expected to source a truck within 1 day and promised to report status on Monday (September 9). Freightquote sourced a truck same day, Friday (September 6).
  • Provided complete invoice payment to Cloverdale - challenging due to lack of internet in Erie, PA (current location) - significant note: Cloverdale no longer accepts PayPal payments, only wire transfers
  • Freightquote followed up with Bill of Lading and coordinated with Cloverdale regarding logistics details. No need to coordinate between the shipping broker and vendor.
  • Confirmed with incoming DPV, arriving Wednesday or Thursday week of September 9 - POV

Thurs Oct 05, 2017

  • Cloverdale steel order ongoing due to machining issues. Cloverdale to provide pick up date as soon as possible.
  • Executive Staff Meeting with Catherine scheduled for Tuesday at 5PM CST, scheduled in OSE Schedule
  • Separated funds spend on CEB and Hablab consumables on three of the enclosed spreadsheet, OSE Budget
  • Held Routine Executive Staff Meeting and updated slides for next meeting September 09
  • CEB contract reworked
  • Admin filed in HabLab Office

Tue Oct 03, 2017

Fri Sept 29, 2017

Goals for the Week:

  1. Benefits
  2. Step Instructions and Sample Deliverables

Recap Last Week:

  1. Continue working ADP, third week
  2. Step Instructions ongoing

Tues Sept 26, 2017

Thur Sept 21, 2017

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