OSE Executive Staff Retreat Agenda

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Deliverables are in bold

Mon July 22, 2013

  1. Identify which Development Process will be templated into Project Manager - currently there are 3 draft processes
    1. Design Process - Draft created by ED and TechComManager
    2. Design/Build Process - Draft created by Product Lead with ED collaboration
    3. Design/Build Development Checklist - Product Lead Design/Build Process with ED checklist incorporated
  2. Build a Development Process Ribbon to represent timelines - time permitting prior to July 22, input example here
  3. Template Development Process into Project Manager or adjust the template Audrey has already worked
  4. Identify which projects are currently ongoing
    1. 6 in 60 closeout
    2. Hydrafabber
    3. CNC Torch Table
    4. Welder
    5. OSCar
    6. Articulated Tractor
    7. Microhouse
  5. Identify where in the above Development Process Ribbon each project is located
  6. In excel, build schedule incorporating ongoing projects and Product Lead Schedule and Development Process Ribbons - this will allow us to tentatively plan, easily moving around projects
    1. schedule needs to prioritize finishing outstanding 6 in 60 machines
    2. Upload schedule into Project Manager - in the future Project Manager will be the first tool to scheduling, but right now this step is necessary > scheduling is the primary focus and by using familiar tools, scheduling will remain the primary focus
  7. Depending which development process is chosen, discuss Landing Pages - will they be module or machine based, will they be wiki or Dozuki based?
    1. Schedule Saturday Documentation Sprint, introducing Dozuki
    2. Build 50 machine Dozuki/Wiki Landing Pages or Unknown number of module Dozuki/Wiki Landing Pages - include Infographics
  8. Discuss/determine how tasking will be inputted into Project Manager - Under program umbrellas? What are OSE programs? Are they areas of responsibility each staff member oversees?

Tue July 23, 2013

  1. Ops Meeting - ED & Operations Manager Sync
  2. Weekly Planning and Review: Goals and Recap
  3. (T) ED, OpsMan, & Product Lead Module vs. Non-module discussion
  4. Documentation Manager meeting w/ all regarding Machine Dashboard Skeleton
  5. Work independently:
    1. Operations Manager begin to input Programs into PM to then schedule outstanding events & tasking
    2. Technical Community Manager continue meeting touchpoint goals for DPV recruiting
    3. Product Lead continue building out schedule base on prioritized list
      1. CNC TT (return to this later, following ED and Product Lead discussion
      2. Tractor
      3. Brickpress
      4. Backhoe
      5. Car
  6. Meet to review and discuss schedule built in PM:
    1. Verify PM will work as a primary scheduling tool
    2. Review and discuss schedule
      1. Sequence of events
      2. Timeline of events - resource assumptions, which should mirror reality or the expected reality
      3. Gut check - is this schedule reasonable - pessimistic or optimistic - which view do we want to take (Ops Manager recommends taking a pessimistic view at the start of our scheduling initiatives, then cut back timelines after OSE develops processes, executes process, and then refines based on execution lessons learned or Prototype Assessments

Wed July 24, 2013

  1. Process Development: Identify protocols that are needed now, establishing ownership and deadlines for completion.
    1. Input tasking out of this discussion into Project Manager

Additional Scheduling Items

  1. Design Jam in KC (T) Aug 3 - on a biweekly basis - Discuss date pushing date to the right with ED, then Tech Community Manager
  2. ED to NOLA July 26-29, 2013
  3. Schedule Saturday Documentation Sprint
    1. Introduce Dozuki via a Saturday Documentation Sprint
    2. Discuss landing pages - will they be module or machine based, will they be wiki or Dozuki based?
    3. Build 50 machine Dozuki/Wiki Landing Pages or Unknown number of module Dozuki/Wiki Landing Pages - include Infographics
  4. End of September - Construction Site Manager on site - Chris Reinhart - reinhart.christopher@gmail.com
  5. Designate FeF media days
  6. Designate remote media days
    1. Creation of a Media and Communications Strategy - press package, social media strategy
      1. Media follow up interview with Emily Eakin, New Yorker - late July/early August
      2. Media interview with Scott Mann, The Permaculture Podcast - 930am and 4pm EST, asked for about an hour of time
      3. Media interview with Sean Kaminsky, The Story of Seeds
  7. Isaac Wilder - Internet Options - Identify a time to sitdown with Isaac Wilder and discuss a possible relationship/partnership with Free Network Foundation (Follow up with Isaac when discussion date is identified)
  8. Steve Long & John Biggs to FeF for filming an OSE "Makers" episode - TechCrunch Makers - Determine the best upcoming machine build or Microhouse build for filming (Follow up with Steve when dates are identified)
  9. Close out interview with Cory and Leandra
    1. OSE Operations - How OSE Executive Staff works, company processes < ongoing development of company processes
    2. OSE Lessons Learned - personal, OSE, product design, and manufacturing, etc. - purpose > to create recruiting video and improve DPV experience
    3. Internship Evaluations - see email doc
  10. ED to approve Employee Handbook
  11. Workshop & Old Workshop
    1. One initial inventory and organization of shop asap
    2. Shop Layout
      1. Inventory Storeroom or Designated Area
      2. Tools Storeroom or Designated Area
      3. Finished Goods Designated Area
    3. Asses broken equipment (3 of 4 mag drills)
    4. Ensure routine organization and inventory prior to each build
    5. Develop Workshop Safety and Orientation Course - Workshop Guidelines
    6. OSHA - General Industry
      1. OSHA - Occupational Noise Exposure
      2. OSHA - Personal Protective Equipment
      3. OSHA - General Environmental Controls
  12. Dozuki orientation
    1. for Executive Staff
    2. for collaborators
  13. 6 in 60 Open Hotwash - all information to be inputed into Prototype Assessments
  14. LifeTrac 5 Open Hotwash - all information to be inputed into Prototype Assessments
  15. Infrastructure assessment - purpose to identify needed improvements and prioritize
    1. Designated Trash Area
  16. Schedule ED to conduct Google Hangout with the True Fans every 2 weeks
  17. Monthly Truefans newsletter
  18. Schedule weekly Design Sprints - physical space
  19. Sans Retreat - integrate fun events into OSE's ongoing schedule - to include DPVs - this aims to solve overworking Executive Staff & DPVs
    1. Royals - 1hr 7min south of Maysville
    2. St. Jo nightlife
    3. St. Jo art & culture
  20. Time for Ops Man to review and implement OSHA standards
  21. Refine/review Community Standards
    1. OSHA standards
    2. Address why DPVs are not reading the standards prior to arriving
  22. Add to Test Plan
    1. Backhoe to put in the drainage tubes through the forest
    2. Bulldozer to level grounds
    3. Microtrac to mow
    4. Open up access to HabLab through the forest road and close direct access road
  23. IP Agreement on wiki
  24. Cloverdale pick up
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